Skip to the content of the web site.

Financial Officer, Associate Provost, Students (APS)

Date: October, 2016
Reports to (Job Title): Associate Provost, Students
Jobs Reporting (Job Titles):

Director, Theatre Operations

Watcard Administrator

Department: Associate Provost, Students


Main Campus


USG 12
35 hrs/wk

Primary Purpose

The Financial Officer plays a key role in ensuring fiscally sound operations within the Associate Provost, Students (APS) portfolio providing financial leadership and expertise to all units within this area.  As well, the incumbent provides direct leadership and management to the Director of Theatre Operations as well as the Watcard Administrator.

Key Accountabilities:


Financial Strategy and Long Term Planning, APS


  • Provides financial leadership and strategic business input in support of current and long range planning, including but not limited to special projects, business development, and major initiatives.  Prepares multi-year budget projections.
  • Provides financial expertise and guidance including financial best practises for the various Directors and Managers within APS.
  • Provides financial oversight of Watcard Operations, Theatre Operations, Student Success Office and Campus Wellness



Fiscal Management and Control, APS


  • In conjunction with the Directors within the APS units and their Senior Financial Officers, develops annual revenue goals and budget expense projections ensuring University wide strategic plans and goals are met.
  • Provides leadership, coordination and management of internal financial statements, annual budgets, annual year end reports and financial position forecasts.
  • Develops, improves and promotes strong internal controls for financial processes and transactions to minimize risks.
  • Provides accountability reporting to external government agencies (including MTCU AccessAbility reporting) and internally to student groups (including SSAC – Student Services Advisory Council) on an ongoing basis.
  • Reviews and presents financial statements for all units within a complex portfolio consisting of self-funded ancillary operations, student-funded units through different cost sharing arrangements, and fee-for-service programs.
  • Performs ongoing monitoring of budgets and financial transactions during the fiscal year, as required.



Collaboration Management, APS


  • Communicates effectively and maintains a positive working relationship with the UW Finance Department, external auditors and reporting agencies as the financial representative for all APS business units.  Provides guidance on processes that impact the operating budget, financial compliance and stewardship of assets.
  • Participates and provides leadership and financial expertise for internal campus department audits or other university audits, as required.
  • In conjunction with Directors, assess programs as needed and provide strategic financial recommendations promoting the overall goals and directives of student services.
  • Identifies opportunities for systemic financial process improvements across all units, including reporting process and transactions.



People Management – Theatre Operations and Watcard


  • Overall managerial responsibilities of Theatre Operations and Watcard, including hiring and supervision of senior staff.
  • Conducts staff performance reviews, coaching, training and development of senior staff.
  • Exercises skill in managing people, effective recruitment, procedures and standards, monitoring performance and focusing on staff efforts.


Position Requirements


Undergraduate degree in accounting, business or equivalent.  Recognized Accounting designation (CA, CMA, CGA).


5+ years’ experience in managing the financial operation in a retail, business or other relevant university operation. Experience in post-secondary operations preferred.  Competencies include critical thinking, strong analytical and problem solving skills, interpersonal, organizational and excellent communication skills.



Experience with specialized retail software (Point of Sale and Inventory tracking), Excel to provide and review budgeting and financial information, experience using technology for budgeting in large complex environments.



MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internally, this position interacts regularly with the various Directors and Managers of each area, as well as Finance.  Externally, this position interacts with vendors, auditors, other campus store financial Directors and Managers.

Level of Responsibility:

This position is responsible and accountable for Theatre Operations and Watcard.  As well, it is responsible for financial guidance including budgeting and financial planning for the Office of the APS and the various areas under this portfolio.

Decision-Making Authority:

In collaboration with the Directors and management teams, responsible for the development and implementation of strategic plans, budgets, best practices and process improvements that support the departments’ mission and goals.

Physical and Sensory Demands:

This position requires exertion of physical sensory effort resulting in slight fatigue, strain, or risk of injury.

Working Environment:

This position works in a typical office environment.  There may be usual hours or schedules and varying volumes of work at different times of the year.