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Experiential Coordinator, Bridging

Date: July 26, 2016
Reports to (Job Title): Associate Director, Clinical Education
Jobs Reporting (Job Titles): None
Department: School of Pharmacy


Health Sciences Campus, Downtown Kitchener


USG 12
35 hr/wk

Primary Purpose

The Experiential Coordinator, Bridging, has a direct line report to the Associate Director, Clinical Education and an administrative report to the Administrative Officer, School of Pharmacy.  The position’s primary responsibility is to develop and maintain the three (3) clinical rotation courses for the PharmD Bridging Program for Waterloo Pharmacy alumni. The Coordinator will work closely with the Director, Distance Education and Continuing Professional Development (DE/CPD) to plan and implement the clinical rotations, one which includes a novel recognition of prior learning (RPL) process. This RPL process involves a formal clinical competency assessment of practicing professionals via case review and portfolio evaluations.  The Coordinator will also work with the Regional Clinical Coordinators (RCCs) who are located in each Community of Practice to identify patient care sites that will provide excellent training and pharmacists who will serve as strong mentors and teachers for the Bridging Program students. The Coordinator may participate in School of Pharmacy committees and other activities as assigned. As with the other external representatives, the Coordinator acts as an ambassador for the School of Pharmacy and the University of Waterloo. The School of Pharmacy/Health Sciences Campus at the University of Waterloo had its inaugural class of Pharmacy undergraduate students graduate in 2011. It is situated on the Downtown Kitchener campus of the University of Waterloo and is a collaborative project of the University and the City of Kitchener. Anchored by the School of Pharmacy, the campus includes a Family Medicine Teaching Centre that combines clinical care, teaching and research in family medicine, a satellite medical school, an optometry clinic , and other health related studies and services.


The position is full-time contingent upon funding that is part of a program expected to conclude mid to late 2020.


Key Accountabilities:


Working with the Director, DE/CPD:

  • develop, implement and manage the RPL process for the initial clinical rotation course in the Bridging Program sequence, including coordinating course materials, training of RPL assessors and student review panels
  • Develop Bridging clinical rotation policies and guidelines; consider student exception requests for deviations from clinical rotation policies


Participating in:

  • the development of Bridging Program clinical rotation course syllabus, handbook and assessment tools
  • the development of communication and marketing elements for Bridging students, preceptors and RCCs, including relevant School of Pharmacy website content
  • cross-training among the other Experiential Coordinators
  • SOP Committees
  • other duties as assigned


Working with the RCCs:

  • identify and approve placements for clinical rotations for Bridging students
  • act as primary liaison with Bridging clinical rotation sites, ensuring they receive appropriate support, and are aware of applicable policies and processes
  • address site issues or concerns (e.g., student performance issues)
  • facilitate Bridging student and preceptor visits (e-mail/telephone/Skype/in person)
  • attain student, preceptor and RCC feedback on clinical rotation 


Working with the Experiential Team:

  • implement Bridging Program requirements in the Experiential software


Review quality assurance of overall Bridging Program and develop marketing initiatives for Bridging clinical rotations


Engage with external stakeholders (e.g., PEPC, PCP) as necessary

Position Requirements


Bachelor of Science in Pharmacy or Doctor of Pharmacy degree from an accredited program of study



Experience in project management; excellent interpersonal skills, verbal and written communication and organizational skills; experience with online or distance education programming an asset; experience in pharmacy or healthcare education an asset.




Must have ability to learn new software programs as required for pharmacy and experiential education settings


MS Word Excel PowerPoint Other
Required Required Required RxPreceptor

Nature and Scope

Interpersonal Skills:

Must have strong interpersonal and relationship building skills and ability to interact with students, pharmacists and pharmacist preceptors and assessors.

Level of Responsibility:

Demonstrated ability to take initiative, work independently and as a team member in a fast paced, challenging environment

Decision-Making Authority:

Will be making independent decisions re: operational issues. Needs to be able to lead a team, contribute to team decisions, and take direction from the Associate Director

Physical and Sensory Demands:

Ability to work under pressure; ability to work with students in a high-stress environment; attention to detail; computer work with regular attendance at meetings

Working Environment:

Office based with some weekend and evening work required