Date:	July 2016
Reports to (Job Title):	Project Director
Jobs Reporting (Job Titles):	None
Department:	Sociology and Legal Studies
Location:	Main Campus
Grade:	USG 7 35 hr/wk

Primary Purpose

The Project Manager is the primary staff person for The Canadian Network for Research on Terrorism, Security, and Society (TSAS), a complex national research initiative with local, national, and international partners. The incumbent is responsible for the management of the daily operations of the network and assisting in the development, implementation, and oversight of the network’s organizational objectives, plans, and procedures. The Project Manager also is responsible for ensuring that TSAS is managed professionally and efficiently, in accordance with UW policies, systems and guidelines, while respecting the requirements of the organizations providing funding to TSAS. The Project Manager works with the Project Director and the Executive Committee to develop, deliver, and evaluate the programs instituting the priorities of the organization. The person in this role is to provide leadership in all aspects of financial planning, administration, and management with regard to TSAS, its affiliated research teams, and in its relations with government and non-government partners.

Key Accountabilities:

1. ADMINISTRATION:

Oversee the daily project and office operations in collaboration with the Project Director, developing or adapting administrative processes and policies as required;
Provide overall research project coordination, helping to determine deadlines, schedules, and priorities for both the operational and strategic objectives of the project;
Management of such key project activities as: (i) the Call for Proposals for TSAS sub-projects (which involves issuing the call, collecting and distributing proposals, coordinating adjudication teams and processes, and serving as the point of contact for applicants); (ii) the applications of academics and non-academics seeking to affiliate with the network; (iii) preparing working papers for publication (which involves liaising with reviewers, copy-editors, and authors); (iv) the organization and operation of national workshops, meetings, and other events (i.e., planning, executing, and evaluating these activities); and (v) planning and implementing the Summer Academies;
Provide the Executive Committee and government partners with ongoing team communications, updates, meeting minutes, and reports;
Maintain and updates the project web page and the databases of affiliates and other collaborators and partners;
Serve as the designated point-of-contact for project participants, partners, and the media;
Help organize and run, on occasion, larger conferences and events.

2. SECURING FUNDING:

Develop expertise in the rules, regulations, and application procedures of the different agencies, nationally and internationally, that TSAS may apply to for funding;
Manage the submission of major research proposals, working collaboratively with researchers at several universities, national and international partners, and with government associates and other stakeholders;
Manage the submission of government contract bids;
Provide guidance and advice on administration of tri-council, government, and other funds.

3. FINANCIAL MANAGEMENT:

Implement and manage all procedural and administrative aspects of the project, including monitoring multiple budgets associated with different funding agencies (totaling $500,000 to $1,000,000 per year)
Exercise signing authority for routine expenditures, and be responsible for ensuring adherence to internal financial controls;
Responsible for reconciling ledgers monthly and working with UW financial units to resolve discrepancies;
Manage the transfer of funds to other universities (e.g., for the researchers of TSAS sub-projects);
Gather and oversee the financial statements from sub-projects;
Responsible for liaising with university units, government partners, and funding agencies to ensure compliance with agreements/contracts;
Completing financial reports, and reports about deliverables, to multiple agencies (on a quarterly and annual basis);
Procure and negotiate service contracts and invoices as needed;
Provide guidance for, and participate in, discussions of financial planning and budget allocation.

Position Requirements

Education:

Undergraduate degree in relevant discipline or the equivalent combination of education and experience.

Experience:

At least five years of administrative experience in a complex organizational setting involving the co-ordination of multiple organizational partners and the management of complex financial arrangements. Knowledge of accounting principles and practices, financial planning, forecasting, budgeting, and report preparation. Proven ability to prepare and effectively monitor budgets. Thorough knowledge of the administrative policies, and procedures of UW. Strong organizational skills and problem solving ability. Demonstrated discretion and respect for confidential information. Strong interpersonal skills and the ability to collaborate in a team environment. Ability to work effectively under pressure, and manage multiple deadlines. Database experience a benefit. Excellent oral and written communications skills.

Technical:

MS Word	Excel	PowerPoint	Other
Advanced	Advanced	Advanced	FORE; InDesign; web page management software

Nature and Scope

Interpersonal Skills:

The person in this position is the primary point of contact for a wide array of individuals and organizations interacting with TSAS: researchers, students, universities, government officials, NGOs, private corporations, and the news media. Clear, efficient, and professional communications with these partners is essential.

Level of Responsibility:

The Project Manager must have the ability to work independently under minimal direction. Sound judgement and initiative are essential. Occasionally the work will involve the training and supervision of temporary employees and other kinds of contractual assistants.

Decision-Making Authority:

The Project Manager will have the authority to make decisions about routine administrative matters, including budget allocations and staff resources, to meet established objectives. They will have signing authority for routine expenses and will consult with the Project Director on more complex and non-routine issues

Physical and Sensory Demands:

Typical for an administrative position in an office environment.

Working Environment:

Office-based work with occasional travel to assist in the management of workshops and other types of events and meetings. Regular working hours. No significant physical or psychological risks are associated with the work.