| Date: |
November 1, 2015 |
| Reports to (Job Title): |
Principal Investigator, READI Project |
| Jobs Reporting (Job Titles): |
- Program Officer: Co-op Education/ Work Integrated Learning
- Program Officer: Outreach
- Program Officer: institutional Development and Training
- Office Manager
|
| Department: |
Dean of Mathematics |
Location: |
Indonesia |
Grade: |
USG 14
35 hr/wk
|
Primary Purpose
Working in parallel with the Project Director in Canada, the Canadian Field Director has management responsibility for the planning, coordination, execution, management, and monitoring of the Project’s human, financial and material resources needed to support effectively all the Project’s key development objectives.
The Field Director is fully accountable for the Indonesia READI Project Office and the operational execution of its Indonesia-based activities.
Key Accountabilities:
1. Project Operations in Indonesia:
- Is the primary contact between the project and GAC (DFATD) via the Project Team Leader in Jakarta
- Liaising with the Canadian Embassy, other Canadian donor projects and Indonesian agencies
- Liaising with government, industry and international agencies working in similar areas of human resource development and institutional/organizational strengthening
- Providing advice at the national level on educational policy and management procedures that have an impact on development of Actuarial Science and Risk Management programs at partner Universities and other relevant bodies
- Oversight of the TORs, contractual arrangements for, and professional development of all locally hired Project staff, in accordance with project policy, ensuring that project policy is compliant with Indonesian law
.
2. Project programming and implementation, including but not limited to:
- Working with the Project Director, developing long-range strategies, operational plans, annual work plans and budget to ultimately meet project outcomes and outputs as defined in the Project Implementation Plan
- Monitoring and reporting results from the strategic and operational plans
- Coordinating plans with the need for resources, including space, human resources, and information technology infrastructure
- Manage design or scheduling modification procedures
- In participation with the Project Director, negotiate and oversee arrangements for the participation of Indonesian government agencies, participating universities, financial sector institutions, professional associations and individuals in the delivery of the Project's interventions to maximize the probability of realizing project goals and objectives
- Working with the Project Director, ensuring reports are provided as required
3. Oversight of the Long-Term and Short-Term Training programs of Indonesian faculty, including but not limited to:
- Developing/proposing new policies and procedures
- Coordination of departure and return programs, including providing resources, debriefing, and on-going linkage arrangements
- Tracking and monitoring progress of trainees through the process; recommending changes to programs and processes as needed, to ensure best practices and current knowledge are being transmitted to, and absorbed by Indonesian faculty
- Advising during study programs in Indonesia to ensure high quality academic outcomes of programs and for participants
- Arranging professional development funds
- Reviewing research grant proposals
- Ensure timely design and delivery of all in-country short-term training
4. Financial and administrative oversight, including but not limited to:
- Providing information for use in reviewing budgets
- Providing financial input to the Project Implementation Plan (PIP) and annual work plans
- Ensure compliance with DFATD and National Joint Council (NJC) financial regulations
- Managing the data-collection and document-creation processes for reporting and similar activities
5. Human resources administration and oversight, including but not limited to:
- Overseeing the recruitment, evaluation, promotion, professional development, and retention processes of all Project staff in Indonesia, while keeping with appropriate workplace and labour legislation
- Directing technical advisors from Canada or elsewhere while they are on assignment in Indonesia
- Directing staff to ensure project and personal objectives are met in accordance with the Project Implementation Plan
- Maintaining strong working knowledge of, and ensuring compliance with, University policies and government regulations in all operations and activities
- Ensuring processes are in place for recruitment, evaluation and pay of temporary employees, co-op students, interns and graduate students
Position Requirements
Education:
Bachelor’s Degree; Master’s preferred. Extensive experience in financial, technical and human resource management. Experience working with bilateral (e.g. CIDA, DFATD) or multilateral (e.g. World Bank, Asian Development Bank) funding agencies. Participation in an international development project.
Experience:
- Solid experience with credible successes managing international projects, of significant size and scope, in partnerships with national and international government agencies
- Experience working with bilateral (e.g. CIDA, DFATD) or multilateral (e.g. World Bank, Asian Development Bank) funding agencies
- Advanced financial management, planning, budgeting, and reporting
- Managing, developing, and motivating staff to meet organizational objectives
- Good working knowledge of appropriate labour and workplace legislation, and any other relevant international regulations
- Experience creating and executing robust communication plans that can be used in different mediums that will increase the profile of the project and advance project goals
- Advanced interpersonal, verbal, and written communication skills, as well as experience with web and social media communication
- Experience managing international partnerships and building relationships with a variety of stakeholders
- Experience planning and executing events. Awareness of and sensitivity to cultural, language, religious, political, socio-economic norms, as well as other relevant factors surrounding internationalization
- Experience working with or in a university environment
Technical:
- Fluency in English mandatory, fluency in Indonesian an asset
Technical:
| MS Word |
Excel |
PowerPoint |
Other |
| word |
excel |
powerpoint |
other |
Nature and Scope
Interpersonal Skills:
Internal:
- Deal with, influence or motivate employee(s) or group(s) of people:
- Dean of Math Office
- Finance
- Human Resources
- Procurement
- Safety Office
- Occupational Health
External:
- Deal with external groups that require information about the READI project or provide information or services to the CEMC; interact with colleagues at other organizations.
- Service and product suppliers (printing, graphics, supplies, etc.)
- Outreach organizations at other universities or public/private foundations
- Government and multi-lateral funding organizations (e.g., DFATD, development banks)
- Private and industry funding organizations (e.g., Manulife, other donors)
Level of Responsibility:
- The job has specialized work with minimal supervision and has direct reports reporting to it; manage the department and responsible for the work of staff in the department.
- The job includes responsibility for the management of casual or temporary staff and co-op students including interviewing, selection, training, etc.
Decision-Making Authority:
- Long and short term budget development, budget allocation, expenditure monitoring and guideline development
- Participation in annual work plan development including submission of semi-annual claims to DFATD and including preparation of supporting budgets, participation in narrative reports, and preparation of requests for advances to support approved annual plans
Physical and Sensory Demands:
- Financial reporting for internal and external purposes; compose funding agency reports, funding proposals
- Signing authority for all non-salary expenses and salary expenses
Working Environment:
Travel:
Frequent travel required throughout Indonesia
Working Hours:
- Regular working hours,
- Working hours may need to be adjusted to accommodate time difference a few days each month
Risks – physical and psychological:
Physical risks
- Physical risks typical of those associated with a business traveler to a developing country, including an increasing risk of terrorism in Indonesia.
- Physical risks of living in a very large city in a developing country.
Psychological risks
- Potential for stress related to working in a non-English/French environment in a foreign culture
- Minimal exposure to disagreeable conditions typical of a supervisory position
- Psychological stress associated with travel
