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Research Administrative Assistant

Date: June 22, 2015
Reports to (Job Title): Amir K. Khandani
Jobs Reporting (Job Titles): None
Department: Electrical & Computer Engineering


Main Campus


20 hours per week

Primary Purpose

The Research Administrative Assistant provides financial support for research active faculty member subsidizing the position. The incumbent also reports to the Research Resource Manager with regard to human resources related matters and reconciliation of accounts.   

Key Accountabilities:

1.   Administrative support for specified research faculty member:



2.  In conjunction with the department’s Research Financial Coordinators, supports faculty member with financial administration as related to his respective research grants and contracts:



3.  Assist with special projects and other duties as assigned by sponsoring faculty member.

Position Requirements


Post-secondary accounting related diploma or equivalent combination of education and experience.


Minimum of two years’ experience in monitoring budgets, financial recordkeeping and reconciliations in a computerized accounting environment. Working knowledge of Universitity of Waterloo financial policies, procedures, and guidelines essential.


MS Word Excel PowerPoint Other
Intermediate Intermediate Intermediate

Outllook: Intermediate

Concur and FORE

Nature and Scope

Interpersonal Skills:

Internally, communicates with all administrative staff, graduate students, and assigned faculty member within the Department of Electrical and Computer Engineering, as well as university service departments. 
Externally, this position will communicate with travel agencies and industry partners to arrange visits

Level of Responsibility:

Several years of administrative experience in an academic environment.  Demonstrated commitment to service excellence.   Must have experience in financial recordkeeping and claim preparation.    Demonstrated ability to work effectively in collaboration with a diversity of people, including faculty, students and staff.    Demonstrated problem-solving skills are required to deal with inquiries.  Attention to detail and accuracy is critical.  Excellent communication (oral and written) and interpersonal skills.  Strong time management and organizational skills are required to handle a variety of demands.  Flexibility required to respond effectively to changing priorities. Working knowledge of University of Waterloo financial policies, procedures, and regulations an asset.  Experience in event co-ordination is an asset.                                                                                                                                                                                              

Decision-Making Authority:

Normal day-to-day academic department administrative support decisions.  

Physical and Sensory Demands:

Minimal demands typical to an administrative position within an academic department office environment.

Working Environment:

Minimal exposure to disagreeable conditions typical of a large academic department