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Psychological Assessment Coordinator

Date: June 1, 2015
Reports to (Job Title): Associate Director, Counselling Services
Jobs Reporting (Job Titles): None
Department: Counselling Services


Main Camus


USG 10-13
35 hr/wk

Primary Purpose

Reporting to the Associate Director of Counselling Services (AD), the position of Psychological Assessment Coordinator (PAC) encompasses the coordination of the psychometric, administrative and clinical responsibilities in the psychological assessment operations of the Service.  The primary foci of operations of the PAC are the provision and coordination of services related to the psychodiagnostic and psychological assessment of student clients to assist them in meeting their academic and personal needs. 

The responsibilities, procedures and services related to this position are performed in a manner that enhances:
1.  Collaboration among all mental health, wellness and support services at the University of Waterloo related to psychological assessment for student clients;
2.  Access to and availability of evidence based practice mental health services related to psychological assessment for student clients;
3.  The safety, well-being, wellness and the academic and personal success of uWaterloo students

Key Accountabilities:

1.  Provision of Psychological Assessment:  While maintaining knowledge and expertise of evidence based best practices of psychological assessment and in collaboration with the Counselling Services’ psychological team, the PAC conducts psychological assessment for uWaterloo students requiring psychodiagnostic information to assist them in their academic and personal functioning.  She/he screens, assesses, communicates diagnoses and provides feedback to students, and (with student permission) communicates with other related health care providers on behalf of the student.

2.  Coordination of Psychological Assessment:  The PAC provides initial screening for all students referred for psychological assessment.  She/he arranges and manages referrals to the Counselling Services’ psychological team as well as with off-campus assessment resources.  In conjunction with the Associate Director, the PAC coordinates assignment of psychological assessment amongst Counselling Services’ psychological team while managing any waiting list associated with the psychological assessment of students.  For students who may be struggling with Attention Deficit Hyperactivity Disorder and/or a learning disorder, the PAC liaises with AccessAbility Services to arrange interim academic accommodations until the student’s assessment can be completed.  She/he familiarizes students referred for assessment with what steps will occur, how they can access funding for the assessment, and how their assessment recommendations will be addressed following completion of the assessment.  The PAC provides short term coping strategies for the students’ symptoms until their psychological assessments are completed.  In the case where screening information indicates the student does not require an assessment, the PAC collaborates with the Intake Manager and Coordinator to arrange treatment for the student with a Campus Wellness clinician and/or provide referrals off campus.  She/he also acts as an information resource for the student while the student is awaiting the completion of her/his assessment.

3.  Consultation:  The PAC provides consultation to the Counselling Services’ psychology team regarding choice of appropriate psychometric instruments and measures.  She/he also provides psychological assessment consultation for Campus Wellness personnel (i.e. primary referral sources) and (with student permission) for members of academic units and off campus resources.  The PAC responds to requests from University personnel and beyond regarding student psychological assessment needs.

4.  Test Library:  The PAC maintains the psychometric test library for Counselling Services.  Within budget constraints overseen by the Associate Director, the PAC orders testing materials for current psychometric measures as well as reviews relevant possible additional instruments that may be of value.  The PAC maintains current knowledge and expertise regarding a full range of psychometric measures utilizes in the psychological assessment of late adolescent and early adulthood populations.

5.  Clinical Psychotherapy Responsibilities:  While the primary responsibility of the PAC remains psychological assessment, she/he provides clinical psychotherapy with individual clients when time permits.

Position Requirements


Completion of a Master’s degree or a PhD in a mental health field specializing in psychological and psychodiagnostic assessment.  Licensed or eligible to be licensed within a Regulated Mental Health Profession within the province of Ontario.


Progressive and extensive psychometric, clinical and administrative experience in a student-focused post-secondary environment with a background highlighted by mental health and student development expertise.  Competencies include knowledge and expertise in psychological and psychodiagnostic measurement, as well as psychometric instruments along with organization and communication, in addition to an appreciation of the benefits of collaborative intra- and inter-departmental functioning in an ever changing environment.


MS Word Excel PowerPoint Other
Basic Basic Basic Experience with Electronic Medical Record (EMR) software

Nature and Scope

Interpersonal Skills:

Interpersonal Skills: Internally, the PAC interacts regularly with the Associate Director as well as other members of the Campus Wellness Team, members of other student service departments (i.e. AccessAbility Services, Athletics and Recreation, Registrar’s Offices, Student Success Office, etc.) and members of academic units.

Externally, the PAC interacts with partners in other post-secondary counselling centres as well as members of community mental health agencies, professionals and hospitals.  She/he is responsible for maintaining and enhancing strategic working relationships in all of these areas within the parameters of her/his role responsibilities.

Level of Responsibility:

Decision-Making Authority:

Physical and Sensory Demands:

Minimal demands typical of a psychometric, clinical and administrative position operating within an office environment.

Working Environment:

The position is exposed to stress and pressure associated with psychometric, clinical and administrative responsibilities.  It involves moderate psychological risk resulting from difficult and unavoidable exposure to disagreeable and uncomfortable environmental and psychological conditions.  There will be unusual hours and schedules including evening hours.  The position involves the stresses associated with multiple and/or tight deadlines beyond one’s control, and constant interruptions.