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Undergraduate Studies Coordinator

Date: January 2015
Reports to (Job Title): Administrative Officer
Jobs Reporting (Job Titles): None

Mechanical and Mechatronics Engineering


Main Campus


35 hr/wk

Primary Purpose

The Undergraduate Studies Coordinator, Mechanical & Mechatronics Engineering (MME) is responsible for the administration of both the Mechanical Engineering (ME) and Mechatronics Engineering (MTE) undergraduate programs within the Department of Mechanical and Mechatronics Engineering (MME).  The scope of the position encompasses, but is not limited to, the following key functions: scheduling and booking rooms for all MME undergraduate courses, mid-terms and final exams, maintaining MME  faculty teaching and duty cycle records and sabbatical eligibility and planning records , planning and executing undergraduate events, managing and maintaining undergraduate website content, organizing and processing TA evaluations and managing undergraduate program expenditures and budgets.

Key Accountabilities:

1. Scheduling and Course Administration


2. Undergraduate Research Assistantships and Internships


3. Communication and Event Planning


4. Finance Management


5. General Administration

Position Requirements




MS Word Excel PowerPoint Other
Intermediate Intermediate Basic Quest, LEARN, Drupal, Infosilem, SharePoint, FORE

Nature and Scope

Interpersonal Skills:

Required to interact effectively and professionally on a daily basis with undergraduate students, faculty members and other departmental staff to provide advice, guidance and resolve issues. Must demonstrate a high level of empathy, resourcefulness and willingness to help others. Must have excellent oral and written communications skills.

Level of Responsibility:

Works independently with minimal supervision.  Only atypical cases are referred to the Associate Chair/Director U/G Studies or Director of Mechatronics Engineering.

Decision-Making Authority:

Exercises independent action within defined policies.

Physical and Sensory Demands:

Substantial time is spent sitting at a desk making repetitive movements.

Working Environment:

May encounter periodic interruptions, periods of high volume activity and deliverables that must meet fixed deadlines. Comfort with multitasking is essential.