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Administrative Coordinator, Nanotechnology Programs

Date: November 3, 2014
Reports to (Job Title):

Administrative Officer, Department of Chemical Engineering, Director Nano Grad Program and Associate Director, Outreach

Jobs Reporting (Job Titles):

No direct reports.

Department: Chemical Engineering, Nanotechnology




35 hr/wk

Primary Purpose

The Administrative Coordinator, Nanotechnology Programs, will provide administrative and academic support to the Undergraduate and Graduate Nanotechnology programs

Key Accountabilities:

1. Undergraduate Responsibilities


2. Graduate Responsbilities

Position Requirements


Bachelor’s degree and/or equivalent education and experience.


Excellent proven interpersonal skills.  Extensive administrative experience in an academic environment.  Knowledge of CEAB standards and reporting requirements preferred.  Demonstrated experience with minute taking.  Proven ability to coordinate the preparation of reports including formatting large documents.  Outstanding oral and written communication skills.  Attention to detail with proven ability to succeed in a dynamic and detail-oriented environment.  Preferred knowledge of  graduate studies policies.  Excellent organization skills and the ability to collect and analyze data.  Ability to work in an environment with many interruptions


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Nature and Scope

Interpersonal Skills:

Excellent interpersonal skills because position works with students, faculty, administrators and outside contacts. 

Level of Responsibility:

This position has specialized work with minimal supervision.  The Administrative Coordinator receives guidance from Graduate Attributes Lecturer, Directors of Nano Graduate Program and Undergraduate Program.  The incumbent is required to work closely with administrative staff in academic units especially Graduate Coordinators and with the Office of the Associate Dean, Cooperative Education and Professional Affairs.

Decision-Making Authority:

Makes decisions regarding routine administrative and routine functions of the position.

Physical and Sensory Demands:

Position is situated in an office with student and faculty traffic and many interruptions.

Working Environment:

  Office environment.  No significant physical or psychological risks.