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Administrative Coordinator

Department: Earth and Environmental Sciences, CERC Ecohydrology Research Group Effective Date: July 2013


35 hr/wk
Reports to: Program leader ecohydrology research group

General Accountability

The Administrative Coordinator (AC) is the main administrative support person for the CERC research group in ecohydrology. The AC reports directly to the ecohydrology program leader, Dr. Van Cappellen. The AC interacts on a daily basis with the faculty, research associates, postdoctoral fellows, technicians, graduate students and undergraduate students of the research group. The tasks and responsibilities associated with the position are as follows.


1. The AC maintains the daily administrative workflow of the CERC research program in an independent manner consistent with the objectives of the ecohydrology program. The AC consults with the program leader in matters of staff hiring and coaching, student supervision and timelines, reporting to funding organizations and coordinating (inter)national research collaborations and exchanges. The AC liaises with administrative staff in other parts of the Department, Faculty and University. Where appropriate, the AC represents the research group and program leader at meetings both within and outside the University.


2. The AC coordinates the communication streams of the research group. The AC maintains the group’s website and social media outlets, assists with the design and production of research products (e.g., conference posters, presentations, fact sheets, reports), co-develops on- and off-campus marketing strategies, and provides on-going follow-up with key audiences. The AC also provides administrative support for the outreach activities of the research group.

3. The AC assists with the financial management of the group, including collating financial documents and data on expenditures, overseeing capital and non-capital purchases within the budgetary guidelines, and reporting budgetary spending to the appropriate funding sources consistent with their requirements, as well as internally across appropriate University departments. The AC provides the program leader with monthly financial overviews and assists him with budget setting and other financial issues. 

The AC has a Master’s level university degree. The AC has experience working with faculty and students in a research-intensive academic setting, preferably in an area related to environmental sciences. The AC is familiar with the production of research products and possesses a working knowledge of website management. An interest in outreach is a plus. The AC has the ability to work independently in a dynamic environment with minimal supervision. The AC has, or must have the ability to acquire, a working knowledge and understanding of the relevant operating policies and procedures of The University. (S)he is able to maintain collegial relationships with a highly diverse group of internal and external clients, and to handle multiple priorities and deadlines.

Nature and Scope

Statistical Data

Specific Accountabilities

Working Conditions