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Societies Accountant and Administrative Assistant

Date: April 27, 2015
Reports to (Job Title): Accounting Manager
Jobs Reporting (Job Titles): Societies Accounting Clerk
Department: Federation of Students


Main Campus


35 hr/wk

Primary Purpose

The Federation of Students recognizes 8 student societies that exist within the organization that include:  The Engineering Societies (A and B), The Mathematics Society, The Arts Student Union, The Science Society, The Environmental Students Society, The Applied Health Sciences Undergraduate Members, the UW Optometry Students Society, and the Society of Pharmacy Students (Kitchener Campus).  These societies oversee individual fees and revenues in excess of $1,150,000.


This position is responsible for implementing and maintaining a system of financial and administrative record keeping for the Societies that are in compliance with GAAP, CRA, applicable tax laws and UW and Federation of Students policies.  The incumbent will offer support on an as needed basis to ensure compliance.  If the Society has a professional staff performing this function, this position will meet regularly with that staff member to monitor compliance.  This position will ensure all actions are supported by the Societies Agreement. 

Key Accountabilities:

1.Management and direct supervision of the societies accounting clerk


2. This position will work closely with the individual societies’ executives to provide guidance in areas of financial matters.  This includes items such as:      

3.  Ensures that each society is following all aspects of GAAP, CRA not-for-profit rulings, applicable tax laws, employment standards, UW and Federation of Students policies and procedures.  To do this they will ensure the following:

4. In charge of the societies portion of the federation of students annual audit

Position Requirements


University degree, preferably in accounting or business.  Actively pursuing CPA accounting designation at a senior level


Minimum 2 years’ accounting experience with increasing levels or responsibility

Minimum 1 years’ experience managing staff

Demonstrated knowledge of financial controls, budgets and financial procedures       

Previous experience working with students within a dynamic environment





demonstrated attention to detail, ability to multi-task and prioritize multiple priorities

Intermediate knowledge of accounting software, preferably Accpac

Excellent MS office

Excellent communication skills, both oral and written

Strong organizational and interpersonal skills


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

This position spends at least half of their day interacting and meeting with students and therefore must have an ability to effectively communicate organizational needs and balance the ultimate goal of serving and empowering students.  To be effective the person needs excellent interpersonal skills to properly manage staff and build relationships within the university community.

Level of Responsibility:

The Societies accountant will generate timely and accurate financial statements using the proper accounting standards and appropriate software.  The position will analyze, present and explain these statements to the societies’ executives.  In consultation with the accounting manager the societies accountant will formulate adequate internal controls to safeguard the assets of the individual societies.           

Decision-Making Authority:

This position assists both reporting staff and societies’ executives with any accounting related questions/problems.  This position also makes recommendations to the accounting manager regarding controls, budgeting issues, and staff requirements surrounding the societies.

Physical and Sensory Demands:

There are constant daily distractions with student/staff questions.   The position may require extensive sitting and repetitive typing. Given the volume of transactions and number of students and societies involved in creating the transactions, the ability to focus and problem solve is high

Therefore the position may result in slight fatigue, strain or risk of injury.

Working Environment:

Constant interruptions and regular change in executive and therefore direction offer some unique challenges to this office based position. Travels to architecture and pharmacy campuses twice per month.