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Administrative Officer

Date: November, 2011             GRADE:  USG 12
Reports to (Job Title): Chair, Department of Electrical and Computer Engineering
Jobs Reporting (Job Titles):

Financial Administrative Assistant

Resource Manager

Manager, Graduate Studies

Supervisor, Undergrduate Studies

Adminsitrative Assistant, Software Engienering


Location: Main Campus

Primary Purpose

This position is responsible for human resources administration, financial oversight, management of facilities and equipment, and other administrative functions required to support the teaching and research missions of the Department of Electrical and Computer Engineering. The Administrative Officer is the senior administrative staff position in the department and provides continuity as academic leadership changes.

Key Accountabilities:

1. Strategic planning and support, including but not limited to:

2. Human resources administration, including but not limited to:

3. Financial oversight, including but not limited to:

4. Administrative leadership, including but not limited to:

5. Management of facilities and equipment, including but not limited to:

Position Requirements


Bachelor’s degree required in discipline related to business administration or finance. Additional education or training in business and human resources administration preferred.



MS Word Excel PowerPoint Other
ntermediate experience with Outlook Express, Microsoft Word advanced experience with Microsoft Excel, experience with Sharepoint and web content management software.


including features such as databases and pivot tablesBasic

Nature and Scope

Interpersonal Skills:

Internally, makes contact with senior administrative staff to present and discuss information and problems.

Externally, makes contact with contractors and suppliers to deal with, influence, and motivate.

Level of Responsibility:

The job has department-wide impact, specialized work with minimal supervision, and direct reports.

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

Travel: None

Working Hours: Regular working hours, some evening/weekend work required