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Group Fitness & Instructional Coordinator

Date: October 4, 2016
Reports to (Job Title): Manager of Recreation & Wellness
Jobs Reporting (Job Titles): None
Department: Athletics & Recreation


Main Campus


35 hr/wk

Primary Purpose

The Coordinator: Group Fitness & Instructional is directly accountable to the Manager of Recreation & Wellness for the overall administration of all Athletics and Recreation group fitness and instructional related programs, including the development and facilitation of drop-in and registered classes, supervision and training of student staff, equipment purchasing, budget management, and evaluation and assessment of programs. The incumbent will be highly motivated to promote holistic wellness and contribute to the vibrant student experience.

Key Accountabilities:


Program Coordination

  • Provides comprehensive fitness and instructional programs to the UW community that promote holistic wellness, provide opportunities for engagement and development, and enhance the quality of student life
  • Coordinates and manages drop-in fitness program that engages approximately 1700 participants per year in 40-50 weekly classes per term, offering class styles that include but are not limited to general fitness, yoga, and Zumba
  • Coordinates and manages instructional programs that engage approximately 1000 participants per year in 10-20 weekly classes per term, offering class styles that include but are not limited to dance, martial arts, fitness, skating, and squash
  • Coordinates and manages the ongoing development of Move Your Mind, a program established in collaboration with Health Services where students with mood disorders are prescribed physical activity
  • Utilizes current research and best practices in the area of fitness and wellness to offer a variety of participation opportunities for users of all abilities and fitness levels. This includes identifying needs and accommodating programming accordingly. Initiatives have included the Get Well Soon blog, Wellness Warriors, Campus Wellness Challenge, Warrior Champions and the Workout Buddy Program
  • Provides statistical reports of user activity, assesses programs, and makes strategic recommendations for program improvement
  • Responsible for program records including accounts of staff; qualifications; a program manual with policies and operations; submitting and monitoring staff payroll information; files, and invoicing
  • Enforces departmental process and policies. This includes but is not limited to staff hiring and training, risk management, and dress code
  • Supports departmental events such as the Athletics and Recreation Open House and the Warrior Recreation Leadership Reception.


Education & Awareness

  • Promotes holistic wellness and the benefits of a healthy active lifestyle
  • Raises awareness about the impact wellbeing has on student success and connects students with campus resources and services available
  • Supports the development of a campus culture that prioritizes wellness.



  • Works closely with the Warrior Recreation team, along with the Associate Director, Business Operations; Facilities Manager; Marketing team; Associate Director, Athletics; and other staff to contribute to the advancement of the Department’s goals regarding participation and engagement opportunities
  • Works collaboratively with the Manager of Recreation and Wellness and the Associate Director, Business Operations in facility scheduling, program registration, and overall program collaboration where efficient delivery of services to multiple stakeholders is essential
  • Builds and maintains collaborative working relationships with service-oriented areas on campus such as Housing and Residence, Health Services, Student Success Office, and Counselling Services, to enhance the coordination and marketing of Fitness and Instructional programs and be able to guide participants to available resources on campus
  • Identifies, builds and maintains collaborative working relationships with faculties, colleges, and groups on campus, coordinating events to promote physical activity and engagement in Athletics and Recreation programming. Such groups may include but are not limited to Graduate Student Association, Federation of Students, St. Jerome’s University, St. Paul’s University, Conrad Grebel University College, Renison University College, Velocity, and UW Staff Association
  • Provides functional direction to the Facilities Manager and facility staff related to the setup and execution of responsibilities around the PAC and CIF Studios
  • Communicates with other university and college Campus Recreation Departments and recreation organizations such as the National Intramural and Recreational Sports Association and the Canadian Campus Recreation Association.


Leadership & Development

  • Directly hires, supervises, conducts performance evaluations, manages payroll, facilitates conflict management, and provides leadership opportunities and mentoring to co-op students, senior student program coordinators, student staff and outside instructors
  • Firmly committed to a high level of customer service and committed to student leadership development as a top priority.


Financial Management

  • Develops and manages the annual operating budget of approximately $215,000 for Warrior Recreation Fitness, Instructional, and Wellness Programs (this figure excludes full-time salaries)

Position Requirements


An undergraduate degree is required, preferably in Kinesiology, Physical Education, Health Studies, or Recreation. A Master’s Degree in any of these disciplines is an asset. A current Fitness Instructor Certification (Can-Fit-Pro, IDEA, or ACE) and Standard First-Aid is required. Further certifications and accreditations that would benefit this position include: instructor certification in any of the program areas within the scope of this position (i.e. yoga, pilates, zumba, dance, a martial art, et cetera.)    


Experience instructing and coordinating fitness classes required. Experience managing and developing student staff also required. Competencies include a demonstrated ability to relate to the University student experience, and demonstrated initiative taken to engage various user groups and promote holistic wellness.  Outstanding customer service and communication skills, a high attention to detail, ability to work independently, and the ability to work in a team are vital to the success of this role. Strong skills in program development and evaluation, problem solving, and financial management are necessary.


MS Word Excel PowerPoint Other
Proficient Proficient Proficient

Competency with the Fusion software package is preferred.

Proficiency in other electronic communications (i.e. email, social media) is necessary to ensure strong communication with staff and participants.

Nature and Scope

Interpersonal Skills:

The incumbent must have excellent written and verbal communication and skills. It is vital that the Coordinator: Group Fitness & Instructional is responsive and adaptable to student input and is effective at developing a good rapport with Warrior Recreation participants. The Coordinator: Group Fitness & Instructional must be motivated to contribute to the success and development of the Warrior Recreation team and Athletics and Recreation department.  

Level of Responsibility:

This position directly hires, supervises and mentors 3-5 co-op positions/year, 3-5 senior student program coordinators and approximately 50 instructors (students and outside contracts). The incumbent is also responsible for programming in 5 fitness studios, across two locations. The Coordinator: Group Fitness & Instructional oversees delivery of approximately 60 fitness and instructional programs with more than 1800 registered participants each term, various wellness initiatives including Move Your Mind, and the coordination of classes in support of campus partners.

Decision-Making Authority:

The incumbent is responsible for the coordination and programming of fitness and instructional classes, including equipment purchasing for studios. This position also makes recommendations to the Manager of Recreation and Wellness about improved service and business process opportunities that impact both the incumbent’s and colleague’s functional areas within and beyond the department.

Physical and Sensory Demands:

This role involves minimal physical demands and moderate sensory effect resulting in slight fatigue, strain, or risk of injury.

Working Environment:

The role involves minimal to moderate exposure to psychological risk resulting from unavoidable exposure to hazardous, disagreeable, or uncomfortable environmental conditions.  There may be unusual hours or schedules, multiple and/or tight deadlines beyond one’s control and constant interruptions (i.e. phone calls, emails, and unplanned but urgent service requests) that are impacted by varying student volumes at different times of the year.