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ITC (International Tobacco control Project) Administrative Assistant

Department: Psychology Effective Date: November, 2012


35 hr/wk

Reports to: ITC Administrative Manager

General Accountability

The Administrative Lab Assistant has collaborative partnership with four senior members of ITC - the Director, the Administrative Manager, the Knowledge Translation Manager and the Research Scientist. This position facilitates the effective and efficient day to day operation of the International Tobacco Control Project (ITC) in all administrative functions.

Nature and Scope

The International Tobacco Control Policy Evaluation (ITC) Project is an international collaboration of tobacco control researchers across 23 countries. Its mission is to evaluate the behavioural and psychosocial impacts of national-level tobacco control policies of the Framework Convention on Tobacco Control (FCTC), the first-ever international treaty on health.  The ITC Project consists of longitudinal cohort surveys of large, probability samples of smokers in 23 countries so far: Canada, United States, United Kingdom, Australia, Thailand, Malaysia, South Korea, China, Mexico, Uruguay, New Zealand, France, Germany, Ireland, Netherlands, Bangladesh, Brazil, Bhutan, Mauritius, India, Zambia, Kenya, and Nigeria.  The resulting ITC database consists of data collected over time from these countries, and is substantial in size and complexity and is used to disseminate policy making worldwide.


Funding sources for the ITC Project include the Canadian Institutes of Health Research (CIHR), the U.S. National Cancer Institute/National Institutes of Health (NIH), Ontario Institute of Cancer Research, Cancer Research UK, National Health and Medical Research Council of Australia, as well as, other governmental and foundation sources throughout the 23 ITC countries. Fiscal years for the many funding sources are variable throughout the year.  In addition, through these grants, ITC supports the research work in most ITC countries either through institutional sub-grants or by direct support for fieldwork costs.


The ITC Project at the University of Waterloo is directed by Dr. Geoffrey Fong (Department of Psychology), who is also the ITC Project’s Principal Investigator. Additional leadership and support is provided by Dr. Mary Thompson, Director of the Data Management Centre (DMC), and other faculty members and staff.



Statistical Data

Specific Accountabilities



Human Resources

  • In collaboration with the ITC Administrative Manager, support recruitment of Research Assistants and Co-ops Students, including application review, interview process, selection, and daily guidance for up to four research assistants and two co-op students each term
  • Coach and mentor Research Assistants and Co-op Students and responsible for input into Co-op performance appraisals
  • Organize new hire process for Translators, Research Assistants and Co-op Students including IT, payroll, start dates, orientation, keys, work space allocation, and exits
  • Responsible for ITC payroll process including the submission of  bi-weekly and monthly casual payroll using PeopleSoft, and consultation as required
  • Responsible for Lutherwood Summer Jobs Service (Ontario summer student subsidy) and the Undergraduate Research Internship (URI) Program applications and maintenance
  • Provide lab orientation for all new staff, students, post docs and visiting researchers
  • Set shred dates and shredding of confidential materials in accordance with regulatory body’s procedures and policies






Management of the Facility

  • Participate in ITC space planning and reorganization of physical space for all ITC staff and students in order to meet the changing research needs of ITC
  • Responsible for design consultation and purchase of office furniture and equipment
  • Allocate and prepare space for student/Post-docs
  • Schedule meeting rooms as needed
  • Monitor general supplies and the operation of standard office equipment and maintain inventory system
  • Monitor ITC facility equipment, ventilation  and maintenance
  • Coordinate  work requests  with  Plant Operations as required

Significant Internal/External Contacts


Working Conditions