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Administrative Assistant to the Chair

Department: Management Sciences Effective Date: March 2013
Grade: Reports to: Chair and Administrative Officer, Department of Management Sciences

General Accountability

This position is responsible for providing executive level support to the Chair of the Department of Management Sciences. The scope of this position encompasses several key functions: provides executive assistance to the Chair with respect to faculty appointments, tenure and promotion, and merit proceedings; acts as executive secretary to the Chair; provides administrative support in the preparation and submission of reports, accreditations, planning documents; provides functional direction to all administrative staff in the absence of the Administrative Officer; This position reports jointly to the Chair and Administrative Officer of the Management Sciences Department.


Education: Education or training in business and /or executive assistant administration preferred.



MS Word: Intermediate experience
Excel: Intermediate experience
PowerPoint: Intermediate experience
Sharepoint: Intermediate experience
Other: Intermediate experience with Outlook, OFAS (Online Faculty Application System), OFIS (Online Faculty Information System)

Nature and Scope

Interpersonal Contacts Internal and External:

Level of Responsibility:

Decision-Making Authority:

Working Environment:

Statistical Data

Specific Accountabilities

1. Executive Assistant to the Chair:

2. Tenure and Promotion Proceedings:

3. Merit Proceedings:

4. Recruitment of New Faculty Hires (DACA):

5. Preparation of reports, accreditations, planning documents:

6. Organization of Monthly Department Meetings:

7. Miscellaneous Duties:

Working Conditions