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Undergraduate Advisor and Field Trip Coordinator

Date: December 5, 2014
Reports to (Job Title): Associate Director
Jobs Reporting (Job Titles): None
Location: Waterloo


35 hr/wk

Primary Purpose

This position is responsible for academic counselling and advisement of current and future students in the Honours Bachelor of Knowledge Integration (BKI) program.  This position is also responsible for planning, organizing and co-supervising the mandatory 10-day field trip of second year KI students.

Key Accountabilities:

Student Advising

1.   Enable students to explore their academic interests across all six faculties, leading to career paths that meet the unique mix of interests and goals of each student. KI students are uniquely challenging to advise due to their wide range of interests and the significant flexibility of the BKI. Each year, KI students typically take over 300 different courses, from about 60 departments across the entire campus, and they typically pursue multiple minors and often double majors. Our grads use the BKI to prepare themselves for graduate studies in areas ranging from political science to biology to speech-language pathology to statistics, and others are working in a wide range of industries and organizations.

Including, but not limited to:


2.  Field Trip Coordinator and Co-Supervisor


Including, but not limited to:


3.  Academic Administrative Support


Including, but not limited to:


4.  BKI Recruitment


Including, but not limited to:

Position Requirements


Undergraduate degree; equivalent combination of education and experience will be considered.


Four years of experience, preferably in an academic environment, including student advising. Experience with international travel to a non-English-speaking country. Good understanding of the University environment and its organizational structure. Demonstrated ability to communicate effectively (oral and written) with a diverse group of individuals. Excellent interpersonal, organization, and time management skills. Proven ability to work independently with minimal direction as a team member in a busy and varied environment with deadlines and changing priorities. Sound judgment, tact, diplomacy and problem-solving skills. Proven aptitude for accurate and detailed work.





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Nature and Scope

Interpersonal Skills:

Internally, communicates with current KI students to advise them for academic and personal success, including dealing with highly sensitive matters. Communicates with faculty and staff in KI and across campus, including negotiating access to courses. Connects with student-related academic support units across campus.


Externally, communicates with the travel agency, hostels, and other organizations connected to the international field trip to negotiate reasonable costs and arrangements. Also communicates with future KI students, their parents, teachers and guidance counsellors.

Level of Responsibility:

The job has specialized work with minimal supervision and provides guidance to others.

Decision-Making Authority:

This position has decision-making authority for routine issues. Complex issues are investigated and then recommendations are provided to the Undergraduate Officer for approval.

Physical and Sensory Demands:

Requires exertion of physical or sensory effort resulting in slight fatigue, strain or risk of injury.

Working Environment:

Travel:  International travel during 10-day field trip.


Working Hours: Regular working hours, with periods of peak loads and occasional evening and weekend work.


Risks  – physical and psychological:  Minimal risk of students reacting negatively to decisions. Emotional costs of dealing with students in crisis, both on campus and during the field trip.