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Advancement Assistant

Date: November, 2016
Reports to (Job Title): Director of Advancement
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk



Office of the Dean, Faculty of Environment

Primary Purpose

The Advancement Assistant is responsible for providing administrative and executive assistance in support of the Faculty’s fundraising, and alumni relations programs. The Advancement Assistant provides administrative support for the Director of Advancement and the Advancement Team, in several key areas including:  the Faculty of Environment scholarship program; donor relations; and event planning.     



Key Accountabilities:

1.  Scholarship Program including but not limited to:

2.  Administrative support for Advancement team including but not limited to:

3.  Donor Relations including but not limited to:

 4.       Advancement Event Support


Position Requirements


University degree or equivalent post-secondary education and/or experience required.



Demonstrated experience interacting with senior administration both within the University and external. Thorough knowledge of University policies and procedures as they pertain to event logistics, Office of Advancement (gift processing, prospect research, stewardship reports), SAFA, Finance (invoicing, cheque requisitions, travel advances etc.) Co-operative Education (selection and on-boarding procedures for co-op students)


Proficiency with Microsoft Office including PowerPoint, Excel and Word

Advanced proficiency with Raiser’s Edge 7 and Sharepoint


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Externally, makes contacts with partner or potential partner organizations to obtain, clarify and discuss information


Internal relationships

Level of Responsibility:

The job has defined duties and responsibilities and receives direct supervision.

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment: