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Director of Advancement, Faculty of Arts

Department: Faculty of Arts Effective Date: September, 2011

USG 14/15

35 hr/wk
Reports to: Dean, Faculty of Arts

General Accountability

Accountable directly to the Dean of Arts, the Director is responsible for Development and Alumni Affairs activities within the Faculty of Arts. The Director works within the framework of Waterloo’s Central Office of Development and Alumni Affairs and the office of the Vice President, External Relations, to ensure that Waterloo has a co-ordinated overall strategic advancement plan.

Using professional expertise in fundraising, alumni relations, marketing and communications, proactive leadership skills and outstanding communications and interpersonal skills, the Director has accountability for all development activities in the Faculty. S/he advises and consults with the Dean, Associate Deans, Chairs and Directors within the Faculty of Arts, and with the Vice-President External Relations and the Associate Vice Presidents (Principal Gifts and Campaigns), on matters related to University development procedures, guidelines and strategy.

The Director is accountable for the annual fundraising plan, for overseeing major gifts fundraising activity, managing a personal portfolio of major and principal gift prospects and donors, and for Arts’ overall donor and alumni relations strategy development. The Director is also responsible for developing and maintaining faculty, staff and student relations related to Advancement.

The Director oversees and provides team leadership to a professional staff of Development and Alumni Officers and additional team members. S/he provides oversight to affiliated programs in the School of Accounting & Finance and at the Stratford campus. S/he liaises and consults on University-wide development and alumni procedures and guidelines as appropriate with the University’s Office of Development and Alumni Affairs (ODAA).Other management responsibilities include overseeing the planning and development of communications materials in support of the Faculty’s advancement objectives, directing alumni relations, stewarding endowment funds, and managing special events to support the cultivation of major prospects and donors.

The Director participates in strategic planning and administration of ODAA as a member of the Directors/Associate Directors Group. Working in a collaborative team environment, s/he works closely with other staff in the ODAA, with Development/Alumni Officers from the Faculties, and with the campus community (Senior Administrators, Deans, College Heads, faculty, staff, students, and volunteers).The Director interacts with the President, Provost, Sr. Director, Government Relations to advise and support government relations as required. The Director has accountability for ensuring Advancement statistics, reports, plans, agreements, approvals and other development obligations are in keeping with University policies and provided to ODAA and other University departments as required.

Political acumen is critical; the incumbent must be sensitive to the needs and interests of divisions, departments, and units in the Faculty and elsewhere in the University who may have competing development objectives.

Nature and Scope

Organizational relationships:

The Director reports to the Dean of Arts. S/he will oversee a team of 4-8 staff including:

The Director has a direct relationship to the Assistant Vice President, Development and Campaigns in Waterloo’s Office of Development and Alumni Affairs. The AVP serves as fundraising counsel and communications co-ordinator to the Director and his/her team.

General environment:

Arts is a large, organizationally complex Faculty, with a variety of teaching, research and service objectives. The Faculty includes 15 academic departments, two Schools, and a campus in Stratford, as well as a number of research centres and administrative units. Arts employs more than 270 regular faculty members, an estimated 120 regular staff members and numerous adjunct, visiting and research faculty.

The Faculty offers a wide range of undergraduate and graduate degree programs, and serves an estimated 7,500 undergraduate and graduate students. Through its affiliation with Conrad Grebel University College, Renison University College, St. Jerome's University and St. Paul's University College, the Faculty of Arts offers more than 425 undergraduate degree options. All management and administrative functions, both academic and non-academic, fall under the purview of the Dean of Arts.

Significant internal relationships:

Significant external relationships:

Statistical Data

Specific Accountabilities


Major Gifts: The Director of Advancement has particular responsibility for identifying cultivating, soliciting and stewarding major donors at the highest possible level ($250,000 to $1M+).

With the direction of the Associate Vice Presidents (Principal Gifts & Campaigns),

Annual Fund:

Alumni Affairs:


Government and Business Relations


Complexity, Judgement and Planning:


Working Conditions