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Undergraduate Advisor and Program Administrator

Date: December, 2014
Reports to (Job Title): Administrative Manager
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk



School of Environment, Enterprise & Development

Primary Purpose

The Undergraduate Advisor and Program Administrator works in partnership with SEED faculty and staff to provide academic advice and guidance to undergraduate students and is responsible for the operation of the SEED undergraduate program.

Key Accountabilities:

1.  Academic Advising, including but not limited to:

the academic program and courses available, admission process, program course sequencing, undergraduate policies, administrative procedures, degree requirements, various sources of assistance to students in stressful situations, convocation requirements, advising students of career paths and opportunities available to students after graduation 


2.  Academic Recording, including but not limited to:


3.  Administrative Support, including but not limited to:


4.  Undergraduate Calendar updates, including but not limited to:

Position Requirements


Undergraduate degree desirable; equivalent combination of education and experience will be considered




MS Word Excel PowerPoint Other
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Nature and Scope

Interpersonal Skills:

Internally, makes contacts on behalf of the department to obtain action, reach agreement and negotiate

 Externally, makes contacts with partner or potential partner organizations to obtain, clarify and discuss information

Level of Responsibility:

Decision-Making Authority:

The position has decision-making authority; complex and non-routine issues involve consultation with the Associate Chair of U/Graduate Affairs, Director of SEED, Program Director and Administrative Manager. Position requires proactive problem solving.

Physical and Sensory Demands:

Physical and Sensory Demands:

Working Environment:

Travel: Occasional travel required
Working Hours:

Regular working hours, occasional evening/weekend work required

Risks  – physical and psychological Minimal exposure to disagreeable conditions typical of an administrator within an office environment