Date:	January 2015
Reports to (Job Title):	Associate Vice-President, Development (or designate) Dean, Faculty of Environment
Jobs Reporting (Job Titles):	Alumni Advancement Officer Advancement Assistant
Department:	Facuty of Environment
Location:	Main Campus
Grade:	USG 14/15 35 hr/wk

Primary Purpose

Reporting jointly to the Associate Vice-President, Development (or Advancement designate) and the Dean of Environment, the Director of Advancement is responsible for development and alumni relations activities within the Faculty of Environment. The Director works within the framework of Office of Advancement to ensure that Waterloo has a coordinated overall strategic advancement plan.

Using professional expertise in fundraising, alumni relations, marketing and communications, proactive leadership skills and outstanding communications and interpersonal skills, the Director of Advancement has accountability for all advancement activities in the Faculty. S/he advises and consults with the Dean, Associate Deans, Chairs and Directors within the Faculty of Environment. The Director of Advancement works with the Vice-President, Advancement and the Associate Vice-Presidents (to include but not limited to, Development, Alumni Relations, Principal Gifts and Advancement Services), on matters related to University development procedures, guidelines and strategy.

The Director is accountable for the annual fundraising plan, for overseeing major gifts fundraising activity, managing a personal portfolio of major and principal gift prospects and donors, and for the Faculty of Environment’s overall donor and alumni relations strategy development. The Director is also responsible for developing and maintaining relationships with faculty, staff and students relevant to advancement objectives.

The Director oversees and provides team leadership to a small but dedicated team of professional staff. S/he liaises and consults on University-wide development and alumni procedures and guidelines as appropriate with the University’s Office of Advancement. Other management responsibilities include overseeing the planning and development of communications materials in support of the Faculty’s advancement objectives, directing alumni relations, stewarding endowment funds, and managing special events to support the cultivation of major prospects and donors.

The Director participates in strategic planning for the Office of Advancement as a member of the Advancement Directors Group, or its equivalent as may exist from time to time. Working in a collaborative team environment, s/he works closely with other staff in the Office of Advancement, with Development/Alumni Officers from the Faculties, and with the campus community (Senior Administrators, Deans, College Heads, faculty, staff, students, and volunteers).The Director may interact with the President, Provost, Sr. Director, Government Relations to advise and support government relations as required. The Director has accountability for ensuring Advancement statistics, reports, plans, agreements, approvals and other development obligations are in keeping with University policies and provided to the Office of Advancement and other University departments as required.

Political acumen is critical; the incumbent must be sensitive to the needs and interests of schools, departments, and units in the Faculty and elsewhere in the University and have the ability to successfully manage competing development objectives.

Key Accountabilities:

1. General:

Creates and implements an effective, ongoing Advancement program for the Faculty of Environment, aligned with the strategic goals of the Faculty;

Establishes and implements short- and long-range organizational goals, objectives and policies and operating procedures;
Monitors and evaluates Advancement program effectiveness; effects changes required for improvement;
Provides leadership, priority setting and management direction to staff in the Faculty of Environment’s Advancement Office;
Serves as a front-line fundraiser and manages their own portfolio of principal and major gift prospects and donors;
Liaises with the Vice-President, Advancement, Associate Vice-President, Campaign Strategy & Implementation, Associate Vice-President, Development, Associate Vice-President, Alumni Relations, Associate Vice-President, Advancement Services, Associate Vice-President, Principal Gifts, Sr. Director Government Relations and Development, Associate Vice-President, Strategic Communications & Marketing to determine common objectives and programs in areas including Capital Campaign, Development, Alumni Relations, Government Relations and Communications;
Ensures Environment Advancement programs are in line with overall university goals and objectives;
Ensures that all development programs and campaigns are kept on a deadline-driven timetable and that donor recognition and acknowledgement programs are in place to maintain, grow and evolve good relations with the Faculty’s supporters;
Develops a national and international network of senior volunteers and spokespersons as appropriate, identifying, motivating and advising on their activities;
Organizes and trains influential and affluent volunteers to assist and promote the Faculty in all aspects of the Advancement program including major gifts, alumni relations, donor relations and advocacy;
Promotes the needs of the Faculty through public speaking engagements and personal contact.

2. Team Leadership & Management

Oversees and provides team leadership to a professional staff that currently consists of an Alumni Advancement Officer and an Advancement Assistant;

Provides leadership, priority setting and management direction to the staff in the Environment Advancement Office;
Directs recruiting, training, and evaluation of program staff.

3. Major Gifts:

The Director of Advancement has particular responsibility for identifying cultivating, soliciting and stewarding major donors at the highest possible level ($100,000 to $1M+). Working with the Associate Vice-President, Development (or designate);

Plans, creates, organizes and executes the Faculty’s Major Gift Program; establishes a prospect review program to evaluate giving potential of individual, corporate and foundation prospects across Canada and internationally;
Develops immediate and long-range plans for comprehensive programs to realize the potential from individuals for various levels of gifts;
Assumes primary responsibility for a significant portfolio of major gift prospects and donors; develops and implements tailored action plans, solicitation strategies and proposals for each prospect; makes face-to-face calls both with and without key volunteers and University faculty;
Works collaboratively with the Office of Advancement and other university units to match donors’ interest with university priorities;
Consults with and obtains support and endorsement of senior University officials in the definition of program plans, projects, and goals;
Provides strategic service support and assistance as required to members of the Faculty of Environment involved in program implementation;
Leads a process for collaboration with the Environment Advancement team;
Initiates relationships with potentially generous donors, develops and cultivates commitment and works toward its translation into financial and volunteer support;
Initiates, leads, directs and manages programs designed to obtain maximum financial support from a wide range of potential individual donors;
Directs proactive research on individuals identified as having significant donor potential;
Collaborates with the Associate Vice-President, Development (or designate), the Faculty’s Executive Officer and Faculty Financial Officer, central donation management and other related staff to establish financial structures appropriate for the purposes set out by donors;
Prepares notes for prospect tracking and clearance system;
Plans and hosts campus visits for major donors and potential major donors.

4. Annual Fund:

Working with the Associate Director, Annual Giving, articulate Faculty fundraising priorities for incorporation into central annual giving activities aimed at achieving a high rate of participation among Alumni, Faculty, Staff, Retirees and Friends of the Faculty of Environment;
Actively participates in stewardship of annual donors to the Faculty of Environment by providing information and impact statements to inform stewardship activities managed centrally and by creating strategies for Faculty-specific stewardship activities aimed at deepening engagement with current donors and building the pipeline for Leadership, Major, and Planned Gifts;
Encourage the partnerships between Faculty of Environment advancement staff and key Annual Giving staff in order to build strategy around identifying, cultivating, soliciting and stewarding Circle level and Faculty/Staff/Retiree donors and prospects.

5. Alumni Relations:

In coordination with the Associate Vice-President, Alumni Relations, oversees the development of an overall strategic direction for Environment alumni activities, managed and executed by an Alumni Officer and the Alumni Relations programs

6. Communications:

Develops and implements a communications strategy for Advancement activities in the Faculty of Environment, working in consultation and co-operation with Environment and other Waterloo communications staff.

7. Departmental/School:

Develops appropriate infrastructure and links for strategic fundraising and other advancement initiatives across all Environment Departments;
Advises Chairs and Directors on advancement plans and policies; provides consultation and ensures the development of effective advancement programs at the Department/School level;
Recommends new advancement programming as appropriate.

8. Complexity, Judgment and Planning:

Works with the Associate Vice-President, Development (or designate), and other Faculty Directors in ensuring that Advancement policies and advancement best practices are in place and adhered to, including gift acceptance, donor recognition policies and practices and prospect management;
Meets particular challenges in the development and execution of multi-faculty donor strategies, requiring a high degree of coordination and consultation;
Provides advice to senior university staff within the Faculty on the feasibility of fundraising goals;
Develops strategic plans for all major gift activities of the Faculty of Environment to meet specific financial objectives;
In consultation with the Dean of Environment and the Associate Vice-President, Development (or designate), determines the feasibility and implementation of new programs and fundraising techniques;
Defines and develops the role of volunteers in the Environment advancement program;
Directs, sets work priorities and objectives for professional advancement staff assigned to programs;
Provides input to campaign and project themes;
Selects consultants as needed in consultation with the Dean and the Associate Vice-President, Development (or designate);
Assumes responsibility for contact with alumni, volunteers and individual/corporate/foundation donors;
Integrates effective fundraising in the Faculty into University-wide campaign/priorities as these are established;
Manages the Environment Advancement operating budget;
Addresses and manages challenges in obtaining the best volunteer leadership.

9. Contacts:

Develops and maintains contact with influential prospects and volunteers to develop and cultivate financial commitments, prospects and volunteers will include senior members of the corporate sectors, faculty, alumni, students and staff;
Maintains frequent contact with the Associate Vice-President, Development in the development of cooperative fundraising strategies, to provide information on campaign progress and fundraising procedures, guidelines and strategies;
Maintains frequent contact with the Dean, Associate Deans, Department Chairs and School Directors, Executive Officer, Vice-President, Advancement, Advancement Associate Vice-Presidents and advancement staff in the other Faculties, University Vice-Presidents, President, and other senior faculty members;
Communicates regularly with alumni, development, marketing and communications staff, student engagement staff and with individuals who have made or might make major gifts to the Faculty;
As appropriate, supports the Dean, Vice-President, Advancement, Sr. Director, Government Relations, and other members of the senior administration to ensure that strong and meaningful relationships are developed and maintained with all levels of government;

Position Requirements

Education:

Completion of a Bachelor’s degree. CFRE certification and an advanced degree would be an asset.

Experience:

8 plus years of progressive fundraising experience with a proven track record of achievement and success with raising funds at the $100,000 - $1M level from individuals, corporations and foundations. Fundraising competencies will include strategic thinking, people management, interpersonal, organizational and communication skills as well as excellent judgment and an ability to develop and nurture key relationships. The position requires an ability to work under pressure, juggle multiple timelines, negotiate with donors, mediate amongst staff and faculty, interact with a diverse client base including other members of the uWaterloo advancement team, the Vice-President, faculty members, deans and senior administration and staff of other university business units. A working knowledge of the university environment is a definite asset.

Technical:

MS Word	Excel	PowerPoint	Other
Intermediate	Intermediate	Intermediate	Adept at learning and using a CRM database in support of advancement activities (i.e. Raiser’s Edge)

Nature and Scope

Interpersonal Skills:

Significant internal relationships:

Dean of Environment
Executive Officer, Faculty of Environment
Environment Advancement team members
Chairs, Directors, Associate Deans, Faculty of Environment
Faculty members, staff members, students in the Faculty of Environment
Senior staff, Office of the Vice-President, Advancement
Senior staff, Office of Advancement
Senior staff, University Relations
Development and alumni staff across campus
Communications professionals across campus
The President, Office of the President staff
Office of Research
Co-operative Education and Career Services
Graduate and Undergraduate Student Awards Offices

Significant external relationships:

Prospects and donors for cultivation, solicitation and stewardship purposes
Alumni
Executives in corporations, associations, community and government organizations
Volunteers associated with University of Waterloo boards and committees
Research partners
Co-operative Education partners
Other members of the external community

Level of Responsibility:

The Director is responsible for developing, securing support for and implementing the Faculty Advancement Plan, overseeing multiple staff members and ensuring the faculties fundraising goals are met.

Decision-Making Authority:

The Director works with confidential and sensitive issues relating to the donor's philanthropy and personal information. The impact of decisions of the incumbent will have significant effect on the fundraising program, the Faculty of Environment and the University.

Physical and Sensory Demands:

Minimal demands typical of a senior executive position operating within an office environment.

Working Environment:

Minimal exposure to disagreeable conditions typical of a Director position exposed to stress and pressure associated with senior level responsibilities. The Director requires an ability to work under pressure, juggle multiple timelines, negotiate with donors, mediate among staff and faculty, interact with a diverse client base including other members of the Waterloo fundraising team, university vice-presidents, faculty members, deans and senior administration and staff of other university business units.

Director of Advancement, Environment