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Financial and Administrative Assistant


Propel Centre for Population Health Impace

Effective Date:

July, 2013



35 hr/wk

Reports to: Associate Director, Operations of the Propel Centre for Population Health Impact

General Accountability

The Financial & Administrative Assistant reports to the Associate Director, Operations of the Propel Centre for Population Health Impact.  The position is responsible for providing financial administration for the Grants and Contracts obtained by Propel Scientists.   

Nature and Scope

The Propel Centre for Population Health Impact (Propel) is a collaborative enterprise that conducts research, evaluation and knowledge exchange to move evidence into action, accelerating improvements in the health of populations in Canada and around the world. Supported by a Canadian Cancer Society Research Institute major program grant, the University of Waterloo and more than 30 grants and contracts from federal and provincial governments and NGOs, Propel’s niche is relevant and rigorous science that informs policies and practice to prevent cancer and chronic disease. Major program areas are tobacco control, including collaboration and synergy with the International Tobacco Control Policy Evaluation Project, youth health, focusing on healthy living and environments, and capacity building, with a pan-Canadian graduate student training program, methods development, and evaluation research. Propel also provides leadership for a University of Waterloo centre of excellence with a focus on chronic disease prevention. Propel is comprised of in-house research scientists, 45 experienced staff and over 200 research, policy and practice collaborators across Canada and beyond.

Statistical Data

Specific Accountabilities

The Financial & Administrative Assistant plays a key role in providing the financial administrative support related to the grants and contracts awarded to Propel Scientific staff.  Working with the Associate Director, Operations, this position includes the following:


Finance and Administration (Applicable to the Propel Core Budget and all Grants, Contracts and Agreements administered by Propel)





Human Resources




CIHR Training Grant



General Duties



Within the above areas of responsibility, the Financial & Administrative Assistant is expected to show initiative and be able to work independently, consulting with the Associate Director, Operations and senior Scientific staff as appropriate.  This requires excellent communication, organizational and problem solving skills; the capability and demeanour to deal professionally with scientists, students, and other university administrative staff at the University of Waterloo as well as other universities and organizations.

Working Conditions