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Alumni Advancement Officer

Department: Faculty of Science/Office of Alumni Affairs Effective Date: December, 2009


Reports to: Director of Advancement and the Director, Alumni Affairs

General Accountability

Jointly reporting to the Director of Advancement in the Faculty of Science and the Director, Alumni Affairs in the Office of Alumni Affairs (OAA), the Alumni Advancement Officer will plan and implement alumni programs in Science and develop new initiatives and strategies to strengthen relations between the Faculty and its alumni.

Nature and Scope

The Alumni Advancement Officer will work collaboratively with staff in the Office of the Dean of Science (including development, communications, student services, recruitment, outreach), and with staff in Alumni Affairs to establish and maintain co-ordinated, effective engagement strategies for Alumni.  The incumbent will also work closely with administrators, students, faculty, and staff across the Faculty of Science to administer and implement the Faculty’s strategic plan where applicable for alumni engagement. It is expected that the Office of the Dean of Science will function as a team and collaborate on various projects.


The Alumni Advancement Officer’s primary responsibility is to execute effective, coordinated alumni services and activities for the Faculty. The incumbent will develop, co-ordinate, manage and implement a strategy for effective alumni programs and communications that foster and strengthen ongoing relationships between the Faculty and its graduates. 

Significant Internal Relationships


Significant External Relationships

Statistical Data

The Faculty of Science includes a Dean of Science office and 6 departmental units; Biology, Chemistry, Earth and Environmental Sciences, Physics and Astronomy, School of Optometry and School of Pharmacy. The Faculty is also associated with several cross-faculty institutes including the Waterloo Institute for Nanotechnology, the Institute for Quantum Computing and the Water Institute. With a population of 3,400 undergraduate students, 425 graduate students, and over 18,000 alumni, it is one of the larger faculties on UW’s campus. Approximately 145 faculty members and 170 staff members administer the teaching, research, and administrative responsibilities within the faculty.

Specific Accountabilities

The incumbent is responsible for fostering and strengthening relationships between students, alumni and the Faculty of Science through various activities and initiatives including, but not limited to the following:

Working Conditions