Senior Architectural/Furnishings Co-ordinator/Designer

Department:

Plant Operations, Design and Construction Services

Effective Date:

July, 2013

Grade:

USG 8 - 9

35 hr/wk

Reports to:

Director Design and Construction Services/University Architect

General Accountability

This position is accountable to the Director, Design and Construction Services/ University Architect for the provision of estimates and cost effective designs meeting client requirements, current codes and regulations, interior design practices and University standards; for timely preparation of drawings and documents for purchases or bidding, awards and installation of furnishings, fitments, graphics (signage, etc.) and interior alterations to all University buildings

Nature and Scope

The Design and Construction Section of Plant Operations consists of three disciplines; Architectural/Furnishings, Engineering and Construction Co-ordination/Inspection, each staffed with several personnel. The incumbent is expected to work with little supervision in matters related to interior design and furnishings.

Projects are received by the Design Section as work requests from numerous academic, administrative, student and Plant Operations clients with whom the incumbent must communicate. In work with furnishings content, the incumbent determines project requirements, inspects the affected area and furnishes proposed solutions or alternatives with target completion dates and an accurate furnishings estimate for the client’s budget. Co-ordination with other design groups is necessary. All work is to be conducted in a safe manner.

This position prepares designs, sketches, layouts, final drawings and specifies materials, capacities, tolerances, finishes, strengths, production and assembly methods; selects products from catalogues, technical literature and experience for suitability, availability and cost. Prepares tender documents, job instructions, requests for quotations and purchase requisitions with minor guidance.

At the completion of a work request, update relevant CAD master drawings before the file is closed.

Meets with contractors and suppliers on site during tender periods. Issues addendums, receives and reviews tenders under the guidance of the Director, Design and Construction Services/University Architect and/or the Design Group Associate/Architectural Facilities Technologist/Designer and obtains client and financial approvals before preparing documents for award or purchase.

Resolves problems during installations when assistance is requested by the Construction Co-ordinators/Inspectors. Prepares change notices and change orders, does reviews and inspections of projects as warranted and reviews shop drawings and proposals submitted by contractors and suppliers.

Undertakes studies, reports, data recording and analysis as it relates to furnishings.

Collaborates with the operating sections in solving operating and maintenance problems.

This position has a direct effect on the safety, efficiency and morale of the University community by the design of efficient and pleasant working spaces and proper selection of furnishings. The cost of maintenance is affected by the selection of cost effective materials, finishes and furnishings.

Numerous projects are underway at any time, the incumbent must therefore be well organized and have strong communication skills to be successful.

Statistical Data

Approximately 400 work requests, with a total construction value of over five million dollars, are processed annually by the Design and Construction Services Section. This does not include special projects ie. additions to or new buildings which are administered by Plant Operations and designed by outside consultants.

Specific Accountabilities

With guidance from the Director, Design and Construction Services/University Architect and/or the Design Group Associate/Architectural Facilities Technologist/Designer, determine and meet client requirements for maximum usage of space by selecting or designing cost effective, functional and pleasing furnishings relative to their placement in the respective buildings yet complying with codes and standards and good ergonomic practice.

Prepare accurate preliminary and final estimates and sketches for proposals to assist the clients in budgetary control.

Prepare in a timely manner clear drawings, specifications and all necessary documents for

tenders, quotations, contract awards and purchases of furnishings and installations

At the completion of a work request, update relevant CAD master drawings before the file is closed.

Perform as Owner’s representative when periodically meeting with Contractors and Suppliers during tender periods, when resolving problems and performing reviews and inspections of products and installations.

Work at providing the effective and timely replacement of carpet under the ongoing carpet replacement program keeping in mind the need for proper color and product selection.

Maintain proficiency in the use of current versions of Computer Aided Design and Drafting (CADD) software used in the department.

Collaborate with the operating sections in solving operating and maintenance problems.

Input time in the electronic time reporting system on a daily basis and keep time sheets up to date.

Perform other duties as assigned.