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Expediter / Administrator

Department: Material Resource Group – Procurement & Contract Services Effective Date: September, 2004
Grade: USG 3 Reports to: Mng,Procurement & Contact Serv

General Accountability

This position is accountable to the Manager, Procurement & Contract Services to provide specialized customer service and expediting services for the university community.  The incumbent will work with the Manager in an administrative capacity, while providing reception and filing duties for the department

Nature and Scope

Other positions that report directly to the Manager, Procurement & Contract Services:  Buyers, Customs Specialist and Senior Buyers

Performs expediting duties to ensure timely receipt of goods and services ordered via the procurement system. Utilizing excellent communication skills, the incumbent will report and work with both procurement and university personnel to make each party aware of current status, as well as to recommend, and take necessary and appropriate actions to ensure a prompt and efficient passage of goods and services.  In concert with the entire buying team, assists in the development of a procurement planning calendar for the University in consultation with clients.

This position provides expert clerical and administrative support and assistance to the buying team.  In addition, the incumbent will work directly with the manager in various administrative roles.

Statistical Data

The Procurement & Contract Services department endeavours to work with Faculty, Staff and Students to undertake contracts and purchases in excess of 60 Million dollars worth of goods and services each year.  Our objective is to add value and professional expertise to each acquisition

The incumbent will be solely responsible for clerical support and organization of approximately 13 000 procurement files generated by 9 different buyers and various University clients.

Specific Accountabilities

Working Conditions