<Associate Director, Arts Advancement>

Department:

Arts Advancement

Effective Date:

May 1, 2009

Grade:

USG 12

35 hr/wk

Reports to:

Arts Advancement Director, Faculty of Arts

General Accountability

Reporting to the Director of Advancement, Faculty of Arts, the Associate Director (AD) is responsible for the implementation of fundraising, donor relations and alumni affairs plans and strategies in several key program areas including Keystone Campaign. Other responsibilities will include supervision and mentoring of development (including the School of Accounting and Finance) and alumni staff as well as an Administrative Assistant; development, coordination and implementation of initiatives that support the fundraising function within the Faculty of Arts and the Office of Development and Alumni Affairs; and working closely with other Central Office staff to assist with strategic internal management functions as deemed appropriate.

Nature and Scope

Organizational Relationships

As a member of the External Relations team the Associate Director assists the Director of Advancement in the Faculty of Arts by providing, and in the Director’s absence, oversight to two professional fundraising staff, an Alumni Officer and an Administrative Assistant.

External Relations is comprised of Development, Alumni Affairs, Advancement Services, Government Relations and Communications and Public Affairs; including more than 90 professional and support staff. The Office of Development and Alumni Affairs works closely with several departments across campus, including Co-operative Education and Career Services, the Office of Research, Student Awards and Financial Aid, Graduate Studies Office and Finance.

The incumbent reports to the Director of Advancement, Faculty of Arts who will:

Provide strategic direction in establishing and clarifying priority projects,
Oversee the incumbent’s development & performance as a fundraising professional,
Assign special projects and supervisory duties as appropriate.
Provide resources to support the AD position.

The AD has a critical role to play in developing and stewarding UW Faculty of Arts relationships, in securing private sector gifts and in managing/orienting senior volunteers. As a member of the management team in the Faculty of Arts, the AD will manage Faculty specific initiatives such as Awards and Scholarships, priority projects such as the Centre for Public Service and the Waterloo Centre for German Studies, as well as other new projects as identified by the Faculty.

Close collaboration and sharing of experience will be expected between colleagues in the Central Office and the Faculties.

Significant Internal Relationships

Vice-President, External Relations
Associate Vice President, Principal Gifts and Campaigns
Associate Vice President, Annual Giving and Planned Giving
Assistant Vice President, Development and Campaigns
Dean and Associate Deans, Faculty of Arts
Department Chairs, Directors and Faculty members in Faculty of Arts
Director of Advancement, Faculty of Arts
Development Officers, Alumni Affairs Officer and Administrative Assistant, Faculty of Arts
Research Development Officer, Faculty of Arts
Director and staff in Communications and Public Affairs (CPA)
Senior administrators (President, Provost)
Other Faculty Deans and Associate Deans
Directors, Associate Directors, Senior Development Officers and Development Officers in other Faculties
Alumni Officers in other Faculties
Annual Fund team, Donor Relations and Stewardship team, and Research team
Office of Research
Co-operative Education and Career Services
Student Awards and Financial Aid Office
Graduate Studies Office

Significant External Relationships

Prospects and donors for cultivation, solicitation and stewardship purposes
Executives in corporations, associations, community or government organizations
Engineering Dean’s Advisory Council Members
Engineering Campaign Cabinet members
Volunteers associated with UW boards & committees
Alumni
Research partners
Co-operative Education partners
External community representatives

Statistical Data

Specific Accountabilities

Develops and maintains a good working knowledge of the University’s activities and the Faculty of Arts priority projects
Manages, plans, develops, implements and evaluates fundraising strategies for a significant pool of assigned major gift prospects; consisting of individuals, alumni, corporations, foundations; may be responsible for prospects in a geographic area.
Responsible for assisting the Director of Advancement in the Faculty of Arts with strategic planning, management and implementation of special projects and campaign priorities as assigned. May include training, mentorship and supervision of Development and Senior Development Officers and staff where deemed appropriate.
Along with the Director of Advancement, provides functional supervision of the development staff in the Arts Advancement department as well as the School of Accounting and Finance, Alumni staff and the Administrative Assistant
Working with the Development Officers, provides strategic advice and oversight for the Annual Fund activities of the Faculty as well as the leadership giving portfolio.
Participates in prospect identification, review, research, management and clearance.
Oversees and directs the strategic development of cultivation and solicitation plans and gift proposals for specific projects, including written proposals, oral presentations and volunteer management.
Tracks the progress of proposals and intermediate strategies for moves between submission and decision to ensure timely closure.
Tracks and reports on gifts in to the Faculty and facilitates campaign/team plan updates for Arts Advancement.
The AD may be assigned projects that cross multiple faculties, and will ensure that proposals are developed to meet the interests of the prospect and represent all relevant Faculties across campus. In addition, the AD will ensure that the most appropriate volunteers and faculty-staff are well briefed and involved when appropriate in the cultivation, solicitation and stewardship of the donors.
Working in a decentralized environment, the Arts AD will assist the Arts Advancement Director to serve as a liaison with other Faculties and central office to share and coordinate prospect strategies where applicable.
Ensures detailed notes are recorded for the prospect tracking and clearance systems, and prepare regular progress reporting on fundraising targets through standardized reporting tools.
Participates in the identification, recruitment, training, management and stewardship of volunteer teams.
Develops effective relationships with senior academic administrators, faculty and volunteers and representatives of the philanthropic community. Through cultivation and solicitation efforts, establishes and maintains relationships with appropriate senior officers, board members, and donations officers in corporate, foundation, association, and individual sectors.