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Manager, Facility Renewal and Planning

Date: February, 2015
Reports to (Job Title): Assistant Director, Residence Facilities
Jobs Reporting (Job Titles): Coordinator, Residence Facility Renewal and Planning
Department: Housing & Residences


Main Campus


USG 10
35 hr/wk

Primary Purpose

The Manager, Facility Renewal and Planning is accountable to the Assistant Director, Residence Facilities and is focused on planning and co-ordinating effective and efficient facility renewal initiatives and optimal space usage. This position provides technical advisement within the department, manages internal and cross-functional processes, and acts as the department/client liaison with Plant Operations partners for all Housing capital infrastructure planning, new construction, functional improvements/alterations, facility asset renewal programs, and space utilization planning in the university owned residence communities.

Key Accountabilities:

1.  Capital Infrastructure Planning and New Construction


2.  Functional Improvements: Planning and Coordination




3.  Facility Asset Renewal/Replacement Planning





4.  Space Management




5.  Fiscal Management  




6.  Leadership and Stakeholder Relations - Provide leadership to staff and foster strong internal and external stakeholder relationships



7.  Project Co-ordination – Accountable for managing the effective co-ordination of multiple regular and special projects that relate to Facility Renewal





8.  Measurement and Evaluation – Overall responsibility for establishing a consistent monitoring process and reviewing Facility Renewal and Planning Key Performance Indicators and all other measures of performance of the Facility Renewal and Planning unit.




Position Requirements




MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internally this position:


Externally, this position

Level of Responsibility:

Decision-Making Authority:

This position has decision-making authority for departmental operations and processes involving capital infrastructure/new construction, functional improvement co-ordination, asset renewal, and space utiliation. These include  scheduling, service standards, space records, workload/priority management, budget management, and staff supervision. This position provides advisement for long-term capital infrastructure, new construction, and functional improvement projects and is is expected to make recommendations to the Assistant Director, Residence Facilities about improved service and business process opportunities.

Physical and Sensory Demands:

This managerial role in an office setting involves physical demands and moderate sensory effort resulting in slight fatigue, strain, or risk of injury.

Working Environment:

This role is exposed to stress and pressure with managerial positions that are responsible for supervision and are accountable for full-time employees.  The role involves minimal-moderate exposure to psychological risk resulting from unavoidable exposure to hazardous, disagreeable, or uncomfortable environmental conditions.  There may be unusual hours or schedules, multiple and /or tight deadlines beyond one’s control and constant interruptions  (i.e. phone calls, emails and unplanned but urgent service requests) that are impacted by varying student volumes at different times of year resulting from working within a student residential environment.