Skip to the content of the web site.

Collections Maintenance Supervisor

Date: May 6, 2013
Reports to (Job Title):

Manager, Circulation Services: Collections Maintenance

Jobs Reporting (Job Titles):

Library Clerk: Government Publications

Library Clerk: Collections

Library Clerk

Location: Dana Porter Library
Grade: USG 6 

Primary Purpose

The Collections Maintenance Supervisor is responsible for ensuring that physical collections at the Dana Porter Library are in order for ease of patron use, and for coordinating the transfer of selected materials to the Annex from the Porter and the Davis libraries.

Key Accountabilities:

1. Coordinates daily activities and supervises staff in Collections Maintenance

2.Coordinates the transfer of material to the Annex from Porter and Davis

3.Participates in planning and managing special projects such as major weeding projects and large   shifts of the collections

4.Responsible for sharing in the provision of support for Collections technology, along with other collections maintenance experts.  Assists the manager in:

5.Shares in the provision of circulation desk services

Position Requirements


Undergraduate degree or equivalent in education/experience.


Must have excellent communication and interpersonal skills; supervisory experience with proven strong mentoring ability; demonstrated commitment to high-quality customer service; proven ability to manage very detail-oriented processes requiring an exceptional degree of accuracy; proven self-starter with demonstrated commitment to process improvement; proven aptitude with software applications; analytical and problem-solving skills; well-developed organizational skills; proven ability to prioritize tasks.  

Experience in library operations, particularly knowledge of circulation systems, is an asset.



MS Word Excel PowerPoint Other
Basic Basic Not required n/a

Nature and Scope

Interpersonal Skills:

Internally, communicates with staff in the library to present/describe information and to obtain action on issues. 

Externally, works with patrons to respond to problems and promote services, and with Tri-University staff to present issues and resolve problems.

Level of Responsibility:

Accountable for ensuring staff perform specialized work. Works with minimal supervision and has direct reports.

Decision-Making Authority:

Responsible for problem-solving daily issues.  Works with manager and others to solve more complex problems. 

Physical and Sensory Demands:

Minimal demands typical of a supervisory position operating within an office environment.

Working Environment:

Minimal exposure to disagreeable conditions typical of a supervisory position with responsibility for a time-sensitive activity.