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Alumni Program Assistant

Date: February 1,2014
Reports to (Job Title): Senior Alumni Officer
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

Accountable to the Senior Alumni Officer for administrative, financial and event support related to alumni and advancement activities and programs.

Key Accountabilities:

1.  Event planning and execution including, but not limited to, the following:


2.  Financial support including, but not limited to, the following:


3.  Perform communications for the advancement team including, but not limited to the following:


4.  Assist with volunteer and alumni management including but not limited to the following activities:


5.  Administrative support including, but not limited to the following:

Position Requirements


High School Diploma; education or training related to communications preferred


Event-planning experience.


Intermediate experience with Microsoft Office suite

Basic experience with web content management software

Basic experience with database software including data entry and report generation

Basic experience with financial reporting systems


MS Word Excel PowerPoint Other
Basic Basic Basic other

Nature and Scope

Interpersonal Skills:

Internally, makes contacts with the following to obtain action, reach agreement and negotiate:


Externally, makes contacts to deal with, influence and motivate Graduates of the Faculty of Mathematics

Level of Responsibility:

Decision-Making Authority:

Examples from lower-level jobs:

Physical and Sensory Demands:

Working Environment:



Working Hours:


Risks  – physical and psychological:


Physical risks

Psychological risks