| Department: |
Psychology |
Effective Date: |
January 2005 |
| Grade: |
USG 4 |
Reports to: |
Administrative Assistant-Spv |
General Accountability
Administrative Officer
Nature and Scope
Provide administrative and secretarial support for a department that includes 34 full-time Psychology faculty, part-time and adjunct faculty, and 21 staff members. Academic programs enroll 750 undergraduate Psych Majors and 100 graduate students in doctoral and masters programs. The Support Services Office is a two-member team that provides a combination of general and specific administrative support with some common responsibilities within a shared office space
Significant Internal and External Relationships:
- Psychology faculty, students, staff
- Faculty Journal Editor
- Graphics
- Central Stores
- Faculty of Arts
Statistical Data
Specific Accountabilities
Administrative Support:
- assist Social Development Journal Editor with organization of approximately 25 annual journal articles including monitoring upwards of 75 international reviewers; coordinate manuscripts, reviewers, mailing, scheduling and maintain web database in partnership with British and American co-editors
- responsible for assisting with general editing and maintenance of department web site with direction from Administrative Office and Web Master;
- responsible for coordination of Walters Library including list of holdings and loan/retrieval system
General Departmental Support:
- provide general secretarial support for faculty and a variety of department members including preparation/typing/printing of correspondence, course-related materials, grant proposals and manuscripts, using the PC computer system;
- manage diversity of general questions from department visitors, local community members, students, staff and faculty by way of telephone, email, and office visits
- organize various directories, including building and department Directory boards, mailroom updates and department website lists
- monitor daily operation of three departmental photocopiers and required service calls (shared responsibility)
- prepare and forward courier shipments (shared responsibility)
- distribute mail on a daily basis (shared responsibility)
- answer telephone lines which frequently requires re-direction of community callers to a wide-variety of departmental resources (shared responsibility)
- lock/unlock 3rd and 4th floor research labs on a daily basis (shared responsibility)
- available as back-up support for Support Services Office colleague
Working Conditions
