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Library Associate, Special Collections & Archives

Date: July, 2015
Reports to (Job Title): Head, Special Collections & Archives
Jobs Reporting (Job Titles): None
Department: Library


Main Campus


35 hr/wk

Primary Purpose

The Library Associates, Special Collections & Archives, work together to provide first-tier reference services for inquiries made to the Special Collections & Archives department, support the department in arranging, describing and making accessible archival materials in all formats, maintain and update departmental web pages, along with external social media sites, assist with outreach and education activities and perform administrative tasks to facilitate the running of the department.

The Library Associates also participate in cooperative efforts such as committee work and special projects.

Key Accountabilities:



Position Requirements


Bachelor’s degree





MS Word Excel PowerPoint Other
Basic Basic Basic Intermediate: Database applications, scanning software, image editing software

Nature and Scope

Interpersonal Skills:

 Interpersonal Contacts: Internally communicates with department members and provides courteous and accurate in person, e-mail and telephone reference services to internal and external patrons.

Level of Responsibility:

The position is responsible for their own work and does not have any direct or indirect reports.

Decision-Making Authority:

Responsible for their own work as assigned by the Head, Special Collections & Archives or Librarian/Archivist, Special Collections & Archives.

Physical and Sensory Demands:

Minimal exposure to disagreeable conditions typical of a library staff position

Working Environment:

Minimal exposure to disagreeable conditions typical of a library staff position.  Occasional need to lift and handle boxes of up to 18 kg (40 lb.), using step ladders to retrieve and return boxes stored on shelves at heights of up to 3 meters.