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Development Assistant, Annual Giving

Date: June, 2015
Reports to (Job Title): Associate Director, Annual Giving
Jobs Reporting (Job Titles): None
Department: Office of Advancement


Main Campus


35 hr/wk

Primary Purpose

The University of Waterloo’s Annual Giving program consists of various annual fundraising appeals that raise an excess of $3 million dollars annually.  Waterloo’s Annual Giving program is the foundation of the University’s fundraising efforts and overall future prospect pipeline development.  The Annual Giving program is multi-faceted in nature, requiring coordination, analysis, and implementation of various types of fundraising methods including personal visits, telephone solicitation, direct mail, and electronic solicitation, etc.


The Development Assistant is primarily responsible for providing support for the coordination, implementation and distribution of annual campaigns and various special appeals such as the Grad Class Challenge, Keystone, and Circle campaigns. The Development Assistant is also responsible for the effective management and supervision of daily correspondence with annual donors and is responsible for providing administrative support to the Associate Director and Annual Giving team members.

Key Accountabilities:

1.  Program Support:



2.  Organizational Relationships:

Position Requirements


Completion of a Bachelor’s degree or equivalent combination of experience.


Demonstrated planning, project management and teamwork abilities. Excellent interpersonal, communication, analytical, and problem-solving skills. Ability to handle a variance of tasks and stress loads to meet deadlines. Attention to detail and sound judgement, tact, and diplomacy essential. Familiarity with university policies and procedures an asset; experience with Raiser’s Edge an asset.


MS Word Excel PowerPoint Other
Strong Strong Intermediate

Constituent Management Software or similar software (Raiser’s Edge)



Nature and Scope

Interpersonal Skills:

Internally, communicates primarily with the Annual Giving team as well as the Office of Advancement broad team. Externally, this position has significant contact with retired faculty, staff, alumni, parents and friends of the University.

Level of Responsibility:

The position has a critical role in creating an efficient correspondence process for Annual Giving and managing the production of all ‘in house’ appeals, reminders, and thank-you letters.

Decision-Making Authority:

Responsible for overseeing and managing the tasks required to be carried out by the Development Interns/Co-operative students, when appropriate.

Physical and Sensory Demands:

Minimal demands typical of a position operating within an office environment.

Working Environment:

Minimal exposure to disagreeable conditions; deadlines pressures with demand for thoroughness and accuracy typical of program administration responsibilities.