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Undergraduate Advisor and Program Administrator

Department: Kinesiology Effective Date: May, 2013


35 hr/wk

Reports to:


General Accountability

This position reports to the Administrative Officer and is also accountable to the Associate Chair-Undergraduate Studies.  The incumbent provides executive leadership for the Kinesiology Undergraduate program ensuring the delivery of academic and administrative services to undergraduate students. In cooperation with the UG Associate Chair, the UG Advisor and Program Administrator is the central resource for program planning and interpretation of UW policies and procedures relating to the UG program and administration. In partnership with Administrative Officer and UG Associate Chair, this position provides direction for long term planning and organization.  This position is the senior staff position in the Kinesiology Undergraduate Studies Office and ensures consistency and continuity of service  as academic leadership changes every 4 years.

Nature and Scope

The UG Advisor and Program Administrator is responsible for the smooth and efficient operation of the Kinesiology undergraduate program, in a manner consistent with the department’s goals and objectives. The incumbent is aware of ongoing department and undergraduate activities, and maintains a professional attitude, initiative, and flexibility in all interactions. It is the responsibility of the UG Advisor and Program Administrator to provide consistent and accurate academic advice on policies and procedures related to the university with respect to admissions, program curriculum/specializations, and graduation requirements for the Kinesiology program for students, staff, faculty and in particular the Associate Chair UG studies.

This position requires problem-solving and organizational skills with capability as a self-directed organizer and communicator.  Students seek assistance during peak times for course selection, registration, graduation requirements and as necessary during the academic year. Confidentiality is maintained for all undergraduate student records in the regular, co-op and exchange programs in a department of approximately 1100 undergraduate students.


Organizational Relationships

Significant internal and external relationships for this position include:

Statistical Data

The Department of Kinesiology currently consists of 25 FTE regular faculty members, 6 instructors/senior demonstrators, 4 administrative staff, 2 technical staff, 4 CRC Chairs, 6 Postdoctoral fellows/research associates and multiple coop students and contingent on funding research staff.    The Department enrollment is approximately 1100 undergraduate students (60% in the coop stream), 100 graduate students.  Kinesiology assigns on average 80 TA positions over the year to support its experiential learning Undergraduate lab program. The Undergraduate program includes both coop and regular streams, two specializations and a minor in Nutrition.

Specific Accountabilities

Major Responsibilities:


UG Program planning and Administration:



Academic Services



Communication,  Engagement and Student Life

Service to Committees

Working Conditions