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Faculty Undergraduate Operations and Events Manager

Date: October, 2012
Reports to (Job Title): Associate Dean, Undergraduate Studies, Faculty of Appied Health Sciences
Jobs Reporting (Job Titles): None
Location: Main Campus


35 hr/wk

Primary Purpose

Primary Purpose

Provide overall leadership for development, implementation and maintenance of all processes relating to undergraduate academic policies and procedures.

Key Accountabilities:

Has leadership responsibility for the implementation of new policies and adherence to existing policies as they pertain to undergraduate studies.  Is responsible for submitting policy changes to relevant university bodies and departments.  Is responsible for undertaking relevant calendar revisions.  Manages all undergraduate course scheduling for the Faculty.  Responsible for managing the development and execution of events intended to strengthen AHS efforts in research, knowledge transfer, and community outreach.  A member of the Student Success Team, the incumbent reports directly to the Associate Dean of Undergraduate Studies in the Faculty of Applied Health Sciences.  Responsibilities include but are not limited to:

Undergraduate Curriculum


Academic Integrity

Course Management


Undergraduate Academic Services and Operations


Manager of Faculty level Special Events

Position Requirements


Bachelor's degree required or equivalent combination of education and experience.





MS Word Excel PowerPoint Other

MS word:

Intermediate to advanced experience with Outlook Express, Microsoft Word, and PowerPoint


Advanced experience with Microsoft Excel

Web content Management Software:

Experience with web content management software (WCMS).


Experience with Sharepoint

Nature and Scope

Interpersonal Skills:

Significant Internal (Faculty and University -Wide) Relationships


Significant External (off Campus) Relationships


Areas of Expertise:

Requires in-depth knowledge of Departmental, Faculty and University policies and regulations and best practices at all levels of the university structure in order to act as expert resource on policy and procedures for other team members and various academic units.

Level of Responsibility:

The incumbent will possess proven ability, extensive experience and strong working knowledge and understanding of undergraduate operations and event management. Sound judgment, consultative skills and demonstrated political acuity required to maintain collaborative environment and ensure policy and procedures are followed.

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

Travel: Minimal travel for undergraduate events (Ontario Universities’ Fair), special events.

Working Hours: Regular working hours; occasional early evening hours or weekends required for events.

Risks: Minimal exposure to disagreeable conditions.