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Administrative Coordinator/Academic Advisor for Undergraduate Studies


Environment & Resource Studies

Effective Date: October, 2011
Grade: USG 6 Reports to: Administrataive Assistant

General Accountability

This position is accountable to the Administrative Assistant as well as the Associate Chair, Undergraduate Studies in the Department of Environment and Resource Studies.

Nature and Scope

The Academic Advisor for Undergraduate Studies is responsible for the smooth and efficient operation of the undergraduate program, in a manner consistent with the department’s goals and objectives. The incumbent is aware of ongoing department and undergraduate activities, and maintains a professional attitude, initiative, and flexibility in all interactions. It is the responsibility of the Academic Advisor for Undergraduate Studies to provide consistent and accurate academic advice on policies and procedures related to the university.

This position requires problem-solving and organizational skills with capability as a self-directed organizer and communicator.  Students seek assistance during peak times for course selection, registration, graduation requirements and as necessary during the academic year. Confidentiality is maintained for all undergraduate student records in the regular, co-op and exchange programs in a system total of approximately 450 undergraduate students.

As a member of the support staff, the incumbent is expected to perform the duties of the position within established policies and procedures and according to an established calendar of events, under minimal supervision, but will assist the Associate Chair, Undergraduate Studies,  as well as the Administrative Assistant.

Statistical Data

The Department of Environment and Resource Studies is one of five units in the Faculty of Environment. The Department of Environment and Resource Studies has 15 faculty members, 3 Professor Emeritus, 5-7 sessional instructors, 1 undergraduate officer, 1 graduate officer, 1 Chair, and 5 postdoctoral fellows/research associates. The Department offers undergraduate programs in Honours ERS Co-op and Honours ERS Regular, and an MAES and PhD programs. There are three staff members.   The Department has approximately 450 undergraduate students and graduate enrolment is approximately 85 students annually. The departmental operating budget is approximately $1.2M and total research income exceeds $2.1M.

Specific Accountabilities

Academic Advising and Administration


Course Scheduling






Student Association

Technical Responsibilities

Committee Membership

Significant internal and external relationships for this position include:

Working Conditions