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Administrator, Faculty Relations and Appointments

Date: November, 2014
Reports to (Job Title): Executive Officer, Faculty of Applied Health Sciences
Jobs Reporting (Job Titles): Assistant to the Associate Deans (Undergraduate, Graduate Studies and Research)
Department: Faculty of Applied Health Sciences


B. C. Matthews Hall, Faculty Office


35 hr/wk

Primary Purpose

The Administrator, Faculty Relations and Appointments reports to the Executive Officer and is critically responsible to the Dean and to the administrative leaders (Associate Deans, Chairs/Directors and Administrative Assistants) in providing expert advice and support to faculty and staff related to appointments, hiring and management practices, tenure and promotion process, sabbatical leaves, honorary degrees, facilities and space management, and human resources issues for faculty and staff.  The Administrator, Faculty Relations and Appointments takes a leadership role requiring expertise related to the annual merit review and faculty salary increase process and provides critical data to the Executive Officer and/or Dean for this process. The Administrator, Faculty Relations and Appointments has comprehensive knowledge and experience related to University and Faculty policies and procedures and assumes responsibility for Faculty compliance.  The Administrator, Faculty Relations and Appointments promotes the overall efficiency and productivity of the Faculty Office demonstrating job knowledge, professionalism, and competence. Confidentiality, tact and diplomacy and handling complex situations are critical to this position.

Key Accountabilities:

1.  Faculty and administrative leadership






2.  Dean’s Office administrative staff and Human Resources administration



3.  Space and Facility Management and Strategic Planning

Position Requirements


A Bachelor’s degree or equivalent education and related experience required. Human resource certification is an asset.


Management experience with a proven record of achievement related to office administration. Experience and knowledge of relevant academic and University-related policies and government legislation including but not limited to compensation, organizational planning, recruitment, employee relations, human rights, compliance, and safety.  Competencies include a demonstrated ability to serve as a knowledgeable resource to leaders. The Administrator, Faculty Relations and Appointments demonstrates comprehensive organizational knowledge, excellent problem-solving skills, diplomacy, tact and sound judgement. Strong ability to balance priorities and multiple deadlines in a highly demanding office environment.


MS Word Excel PowerPoint Other
Advanced Advanced Intermediate

Experience with Web Content Management,

SharePoint, Adobe Illustrator, EnVisio,

Mailman (e-mailing list serve) an asset

Nature and Scope

Interpersonal Skills:

Work is conducted in a collaborative environment with multiple competing deadlines requiring excellent organizational and communication skills.  Comprehensive knowledge of all aspects of Faculty operations is required.


Significant internal relationships:


Significant external relationships:

Level of Responsibility:

This position is responsible and fully accountable for the execution of all human resources documentation related to academic faculty and non-academic staff within the Faculty of Applied Health Sciences.

Decision-Making Authority:

This position has decision-making authority for all items above in consultation with the Executive Officer and the Dean

Physical and Sensory Demands:

Minimal demands typical of a senior administrative position operating within an office environment. (Extensive sitting, dealing with distractions, eye strain).

Working Environment:

Minimal exposure to disagreeable conditions typical of an office team environment