Skip to the content of the web site.

Assistant Manager

Department: Central Stores Effective Date: March, 2014

USG 12

37.5 hr/wk

Reports to: Manager of Central Stores

General Accountability

The Assistant Manager of Central Stores  is responsible to oversee the university related on-campus and off-campus delivery systems including mail service, shipping, receiving (using state of the art  shipping, receiving and tracking technology), moving, storage, surplus, warehouse product disbursements (Stores Requisitions), waste management (paper products), confidential shredding, e-waste material handling/recycling, specific courier delivery routes, Centralized Digital Imaging Process and Gas Cylinder Management.  Central Stores staff reporting directly to the Assistant Manager include the: Supervisor, Bulk Mailing Specialist Assistant, UW Shipper, Service Surplus Coordinator, Receiving Coordinator, the Receiving Process Coordinator, the Digital Imaging Specialist and the Gas Cylinder Management Coordinator. The Assistant Manager reports directly to the Manager of Central Stores. 

Nature and Scope

The Assistant Manager provides direction to approximately 23 full-time, 5 contract and 4 to 5 seasonal student staff with an annual budget of $2,000,000.  Central Stores provides approximately 3,500 deliveries per day to over 70 buildings.  It conducts the receiving function for approximately 6,100 pieces (Purchase orders, System Contracts, Unordered Receipts and UW internal pickups/deliveries) per day, processes 180 shipping orders per day and receives 6,000 pieces of mail per day. Outgoing mail processing on average equals 303,700, plus 1,500,000 pieces of Addressed Admail per year. Services provided through 12 routes/10 drivers, arranges approximately 7 moves per day, sets up for special events such as convocation, exams, conferences and delivers hundreds of larger freight items daily (two 5-ton trucks/4 drivers), operates the Tri-University Library Delivery system (1 route/1 driver), operates the Marketing/Strategic Communication courier delivery/pickup service (1 route/1 driver), handles additional off- campus delivery service to the School of Architecture (Cambridge), Centre for Extended Learning (Kitchener), the Health Sciences Campus [School of Pharmacy and Michael G. DeGroote School of Medicine] (Kitchener) and the Stratford Campus (Stratford).  Central Stores (Digital Imaging Specialist) also administers the Centralized Digital Imaging program, which provides secure and compliant imaging of paper documents into catalogued digital files for UW departments (1.5 staff).  In addition, Central Stores (Gas Cylinder Management Coordinator) administers and provides safe transportation of dangerous gas cylinders directly to labs on campus, using a specialized delivery vehicle, while also conducting and managing order and inventory processes (1 coordinator, numerous certified delivery personnel).  Central Stores is also responsible for surplus sales ($125,000 per year), warehouses temporary storage items (2 warehouses), provides inventory and disbursement of standard items (envelopes, forms, paper towels, garbage bags, etc), manages paper portion of the recycling program (10 tons every 6-8 days), with incorporation of confidential shredding processes that include an industrial sized shredder and computerized data  records.   Manages the operations of a high volume e-waste recycling process, and implements other sustainability initiatives.

Statistical Data

Specific Accountabilities

1.  Provide effective and efficient service to the campus.


2.  Establish logistics





3.  Maintain effective employee relations and a safe work environment.


4.  Authorize and oversee the purchase of necessary supplies and equipment.



5.  Must be knowledgeable of and operate in conformity with all applicable codes and statues including the Occupational Health and Safety Act, the Highway Traffic Act, and the Transportation of Dangerous Goods Act.


6.  Work cooperatively with others in the university community to ensure efficient operations through committees, negotiations, strategy sessions and coordination.


7.  Provide new and innovative services to meet the University community’s requirements through.


8.  Work with the manager to provide effective control of Central Stores services through the monitoring the departmental budget and directing resources.


9.  Participate in the development of information systems for the effective management of Central Stores, which include shipping, receiving, delivery, pickup and processing system reports for statistical analysis by the manager and assistant manager of Central Stores.  The development and implementation of these systems provide real data to better understand current operations and to plan for the future.


10.  Special projects including:

Working Conditions