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Administrative Coordinator, Gradute Studies

Date: December 2014
Reports to (Job Title): Chair
Jobs Reporting (Job Titles): None
Department: Economics


Main Campus


35 hr/wk

Primary Purpose

The Administrative Co-ordinator, Graduate Studies, administers academic services and advises Economics graduate students. The position is responsible for providing  effective administrative support to the Associate Chair, Graduate Studies, and general support to faculty and sessional instructors in the Department.

Key Accountabilities:

1.  Evaluates applications to the MA & PhD programs in Economics, including the following:




2.  Advises graduate students in Economics, in consultation with the Associate Chair Graduate Studies as appropriate:





3.  Assigns teaching assistants and proctors for the departments undergraduate courses:





4.  Manages the graduate program budget, including the following:





5.  Serves as the department timetable representative for the Graduate programs:




6.  Serves as the department calendar representative for the graduate program in consultation with the Associate Chair, Graduate Studies:





7.  Serves as the department scholarship coordinator:





8.  Assists with Economics graduate student engagement:




9.  Provides administrative support to the Chair, Associate Chair, and faculty, including the following:

Position Requirements


Undergraduate degree or equivalent combination of education and experience.     


Administrative experience in an academic environment including knowledge of graduate policies and procedures

Well-developed organizational, analytical, interpersonal, customer service and communication skills (oral and written).

Aptitude for attention to detail, and accuracy while multi-tasking are essential. Proven capacity to handle a high

volume of work is required.


MS Word Excel PowerPoint Other
Intermediate Intermediate Intermediate OnBase, Infosilem, Sharepoint, Outlook, Minute Taking, Outlook, WCMS, Quest

Nature and Scope

Interpersonal Skills:

This position requires communication with internal and external contacts to obtain clarify and discuss information. Contact groups and individuals include but are not limited to:


Department Chair

Associate Chair for Graduate Studies

Department faculty and staff

Graduate students in Economics

Office of Arts Associate Dean, Graduate Studies

Graduate Studies Office

Scheduling Office

Cooperative Education and Career Action

Human Resources


Arts Computing Office

Office of Research

Representatives of the Provincial and Federal governments


Level of Responsibility:

This position has specialized work with minimal supervision, provides guidance to others and works closely with the Associate Chair Graduate Studies and the Department Chair.

Decision-Making Authority:

This position has decision making authority; complex and non-routine decisions involve consultation with the Associate Chair, Graduate Studies. This position requires active problem solving.

Physical and Sensory Demands:

Typical of an administrative position in an office environment; the position involves extensive sitting and a working day will include:  frequent interruptions, multiple priorities, tight deadlines set by external contacts and high volumes of work.

Working Environment:

Regular working hours.