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Administrative Assistant

Date: July, 2011
Reports to (Job Title): Executive Manager, UWSA
Jobs Reporting (Job Titles):
Location: Main Campus

Primary Purpose

Ensure the efficient and effective functioning of the UWSA administrative office.

Key Accountabilities:

1.0 Provides clear and consistent communication from the UWSA office to UWSA members:


2.0 Maintains financial records of the UWSA


3.0 Responsible for daily office administration and official UWSA records

Responds to changing demands and working styles of new, annually elected UWSA executive committee members


4.0 Responsible for coordination of UWSA events in conjunction with Social Committee Chair and members

Ensures executive committee is informed of all pertinent (or possible) event issues

Position Requirements


Completion of a post-secondary accounting program


5 years of experience in an administrative role with a proven track record of success in office organization and financial responsibilities. Strong knowledge of university structure, policies and procedures.


MS Word Excel PowerPoint Other
Basic Basic Basic Yes, Simply Accounting & Website software  (membership card machine/software)

Nature and Scope

Interpersonal Skills:


Level of Responsibility:

The job has defined tasks and receives specific guidance from the Executive Manager.

Decision-Making Authority:

Makes independent decisions around event management details

Physical and Sensory Demands:

Extensive sitting with some lifting, carrying and/or handling objects. Extensive use of computer and telephone.

Working Environment:

Minimal exposure to disagreeable conditions.