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Senior Manager, Contracts Research & Industrial Grants

Department: Office of Research Effective Date: May 1, 1996
Grade: USG 12 Reports to: Dir Rsch Contract/Ind Grts Fin

General Accountability

As Senior Manager, Contracts Research and Industrial Grants the position is responsible to the Director, Contracts Research and Industrial Grants for contract and industrial research grant management functions (legal, administrative and contractual) for faculties as assigned.  In addition, major granting council (NSERC, SSHRC, MRC) programs for University/Industry interaction (Chairs, CRD’s, IOR’s) fall within the incumbents duties.  (Current faculty assignments are Science, Arts, Applied Health Sciences and Environ-mental Studies).

The position requires an incumbent with extensive knowledge of contract requirements, the academic and research environment, sponsor needs, sponsor guidelines and university regulations.  In addition, the incumbent must have excellent human relations skills, good oral and written communications skills, knowledge of patenting & licensing issues, and the adaptability to function in a complex and changing environment.

Supervisory ability and experience is required as the incumbent directly supervises the Contracts Research and Industrial Grants Manager and the Administrator, Contracts Research and Industrial Grants.  In addition, the incumbent supervises and manages the area for the Director in his absence.

Decision making ability is required as the incumbent has authority to negotiate terms for research contracts and grants and to commit the University to such work through delegated signing authority.

Nature and Scope

Research administration in general and contract and industrial grant administration in particular is an individual and personal activity for faculty members.  The university encourages extensive participation in research contracts and industrial grants from the smaller, testing-only type to the large, multi-year, multi-sponsor, multi-participant type.  Examples of this can be provided as required.  In addition, there has been substantial growth in the area of industrial grants which normally include other funding partners (NSERC, Ontario Centres of Excellence) and can greatly increase the complexity of resulting agreements.

UW is recognized as one of Canada's most research intensive institutions and its involvement in industrial contract research is the largest.  The external parties that provide funding range from small, local companies to large multinationals, to government departments at the federal, provincial and local levels, to foreign governments and foreign companies (not resident in Canada).  Agreements cover a broad spectrum of complexity and require strong knowledge of contractual, legal and administrative matters and the ability to negotiate same.

Internally, faculty members from all faculties are involved in contract and industrial grant research.  Research is often very personal and is a life-long dedication of the faculty member and as a result it is imperative that the research administration structure in place be responsive, adaptive and understanding of the needs of the Principal Investigator while at the same time aware of the needs and requirements of the university and of the funder(s).

Contract negotiation involves dealing with presidents and vice-presidents of smaller companies to research directors of larger ones to senior administrative staff of government agencies.  Further, many contacts with company or other sponsor lawyers are required. In addition, involvement with client technology transfer managers is frequent.

Industrial grant activity normally involves several partners each with a specific agreement for performance.  In particular, the partner will usually be one of the major granting councils, e.g. NSERC through support of a research chair or CRD, etc.

As a result, the incumbent must portray a professional, competent presence to clients, faculty members and all other participants.  UW reputation, performance obligations, liability situations, intellectual property protection, etc. are all matters with which the incumbent is involved and which the incumbent can impact directly.

Statistical Data

UW’s total funding in 2003-2004 from research grants and contracts was approximately $103 million versus funding of $61.1 million for 1998-1999.  In 2003-2004, the research contracts and industrial grants total (approximate) was $43.1 million.   Time consumed by some individual awards can total 100 hours.  Each program within the CRAIG’s portfolio has its own unique application and award agreement requirements. 

Responsibilities involve regular in-depth interactions and consultations with researchers in all faculties and with external clients including industries, government agencies, supporting organizations, in order to effectively promote, coordinate, assess, develop, submit, and maintain auditable records of applications to agency programs.  On-going administrative management support is provided throughout the term of the award.

Specific Accountabilities

Assist and advise in development and preparation of proposals to potential funders either in response to specific requests for proposal (RFP) from the funder, unsolicited proposals that may be of interest to a funder, and grant programs (NSERC Research Partnership Programs).  This includes budget development and adherence to any submission requirements (format, timing, etc.) of the funder and the University.  An in-depth and detailed working knowledge of sponsor guidelines and university research policies is required.

Preparation of a letter of submission which when signed by the incumbent represents formal university approval for the submission of the proposal and commits the University to certain requirements.

Negotiation, in conjunction with the faculty member and the funder, on terms and conditions of a proposed contract or industrial grant if the funder wishes to take up the proposal.  This will include: financial and legal terms (payment terms, University liability); milestones and deliverable dates; publication, licensing and patent rights (this area is Intellectual Property, a very important consideration for the university, the faculty member and any student assistants); student participation requirements (in conjunction with the Dean of Graduate Studies).

Contract/Industrial Grant approval, the incumbent is a delegated signing authority of the University on research contracts and industrial grants up to the limit set by the signing policy of the University and the Office of Research.

Performance monitoring and problem resolution is carried out during the life of the contract and/or industrial grant and involves liaison with the faculty member, the funder, the financial administration section and possibly the grants section to ensure that the terms, conditions and requirements of the contract or industrial grant are carried out to the satisfaction of all parties.

Supervision of the Contracts Research and Industrial Grants Manager, the Administrator, Contracts Research and Industrial Grants and supervision and management of the Contracts and Industrial Grants area in the absence of the Director.

Staff Evaluation, the incumbent conducts annual performance evaluations of staff and makes salary recommendations to the Director.  Performs on-going staff reviews and discipline of the staff.

Presentation, prepare and present sessions on research at conferences, meetings, symposiums, workshops, etc.  Presentations take place both on-campus or at other locations within Canada.

Special project (financial, forecasting, analysis, etc.) completion as assigned by the Director or the Vice President, University Research.

Working Conditions