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Program Coordinator, Faculty Programs

Date: January, 2013     Grade:    USG 7
Reports to (Job Title): Senior Instructional Developer, Curriculum & Programming
Jobs Reporting (Job Titles): Co-op Students
Location: Main Campus

Primary Purpose

Reporting to the Senior Instructional Developer, Curriculum & Programming, this position is responsible for managing the support and communications for CTE programming and awards for uWaterloo instructors (faculty, staff, and sessional/adjunct lecturers).


Key Accountabilities:

1.Coordinating CTE events and programs, including but not limited to:




2.Managing data records, including but not limited to:




3.Communicating about CTE programs,  including but not limited to:




4.Providing advising assistance, including but not limited to:



5.Training and coaching of others, including but not limited to:




6.Special projects including but not limited to: 


Assisting with curriculum projects as needed, including data collection (e.g., focus group facilitation)

Position Requirements


Post-secondary degree or several years of administrative experience in an academic setting.



MS Word Excel PowerPoint Other


ability to produce documents, posters, and brochures


Voyageur – Intermediate
RACER - Intermediate

Web content management software - intermediate

Enrollment management systems (including any underlying database software to generate reports) – advanced
Outlook – intermediate
Outlook Calendar - advanced

Sharepoint – intermediate

Listserv management - advanced

Quest – intermediate

Jobmine – beginner

Nature and Scope

Interpersonal Skills:

Internally, the Program Coordinator works closely with the Senior Instructional Developer/ Curriculum and Programming; Instructional Developers for Curriculum and Programming, and Consulting and Research; Senior Instructional Developer/Blended Learning and Liaisons; Senior Instructional Developer/Integrative Learning; Senior Instructional Developer/Emerging Technologies; co-op students; and the Program Coordinator for graduate and postdoctoral programming.  The Program Coordinator works with the Associate Vice President, Academic, and the Associate Provost, Graduate Studies, who chair the teaching award committees.  Externally, this position is a member of the uWaterloo Communication Council and interacts with uWaterloo instructors from various departments across campus and staff members in Watport, FAUW, Catering, Library, Cooperative Education and Career Action, Creative Services, Retail Services, IST/HR, Communications and Public Affairs, and the Secretariat. In addition, the Program Coordinator has frequent interaction with the Department Chairs and Directors.  Other contacts may be required depending on room booking needs.

Level of Responsibility:

The position is responsible for administering a wide variety of programming for faculty as well as coordinating university-wide teacher award programs. 

Decision-Making Authority:

Decision-making and problem-solving are required when setting up new data management and administrative systems or streamlining existing systems to handle increasing participant volume, in addition to when handling queries from faculty members. 

Physical and Sensory Demands:

Excellent attention to detail is required. Repetitive desk work and some movement of classroom tables/chairs.  Some lifting required for workshop and/or catering set-up.   

Working Environment:

Regular working hours. Stress from meeting multiple deadlines and from being the intermediary in handling instructor queries and complaints.