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Faculty Relations Manager

Date: November 1, 2016
Reports to (Job Title): Executive Officer
Jobs Reporting (Job Titles): None
Department: Dean of Mathematics


Main Campus


35 hr/wk

Primary Purpose

The Faculty Relations Manager is accountable for ensuring the accuracy and timeliness of the Faculty of Mathematics’ faculty appointment procedures, tenure and promotion procedures, annual review process and faculty salary increase process, sabbatical and other leave applications, and immigration. The individual is also responsible for faculty records and reporting management, and acts as the faculty liaison to both internal and external contacts on all matters related to faculty members.

Key Accountabilities:

1.  Academic Appointments, reappointments, faculty leaves, sabbaticals, retirements, resignations, and Chair searches including, but not limited to:

2.  Manage the Faculty Promotion and Tenure processes including, but not limited to:





3.  Faculty Salary Evaluation and Increase process including, but not limited to:




4.  Records and Reporting Management:





5.  Faculty liaison to both internal and external contacts:

Position Requirements


Bachelor’s Degree or equivalent education with several years’ experience at the Faculty level.


Exceptional verbal and written communication skills.  Thorough knowledge of policies and procedures, as they pertain to both the faculty and University. Independent judgment in areas of time management, task prioritization and decision-making.  Proven ability to manage a large volume of work with conflicting priorities and deadlines.




Intermediate experience with Outlook, Microsoft Word; advanced experience with Microsoft Excel, including features such as databases. Intermediate experience with SharePoint and web content management software.



MS Word Excel PowerPoint Other
Intermediate Advanced Intermediate

SharePoint & w/eb Content management software


Nature and Scope

Interpersonal Skills:

Internally, makes contact with senior administrative staff to present, discuss information and problems with:


Externally, makes contacts with partner or potential partner organizations to obtain, clarify and discuss information

Level of Responsibility:

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

  • None
Working Hours
  • Regular working hours
Risks  – physical and psychological

Physical risks

  • No significant risks


Psychological risks

  • No significant risks