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Department: Office of Institutional Analysis & Planning Effective Date:



USG 18

35 hr/wk

Reports to: Vice-President, Academic and Provost

General Accountability

Reporting to the Vice-President, Academic and Provost, the Director is responsible for the oversight and supervision of the coordination, implementation, and evaluation of a comprehensive program of institutional research, including initiation of studies, data collection, analysis, interpretation, and reporting. The Director works closely with Deans and their academic units to collect and analyze student outcomes data and consults with administrative units in measuring and analyzing performance outcomes. The Director designs measures and collects data to assess University-wide goals and objectives and coordinates the design, implementation and management of a University-wide decision support data warehouse.


The Director provides leadership, coordination and technical expertise for the development and maintenance of information databases needed to meet internal and external reporting requirements.


The Director is responsible for a number of compliance reports required by the Provincial government, such as, accountability reporting, tuition set aside, tuition fee monitoring, key performance indicators and is the official reporting officer for the operating grant claim and the submission of faculty data to Statistics Canada.


The Director is responsible for the analysis and projection of the institution’s future resource requirements and for the development of income estimates for the University operating budget.


The Director is a key contact for other institutions, including our own Federated and Affiliated Colleges, government and government agencies regarding institutional policy and regulations.

Nature and Scope

There are six main areas. They are:

1. Advise and assist the President and Provost in the development of long-range strategies and operational plans for the development of the University and, where appropriate, assume responsibility for the monitoring of, and reporting on, the implementation of these plans.

2. To supervise the work of the Office of Institutional Analysis and Planning.

3. To serve as an advisor to the President in a variety of areas; in particular on government funding arrangements, policy analysis and quantitative analysis.

4. To serve as a member of the University executive, both formally on Executive Council, and informally on a day-to-day basis, primarily with the President and Provost, but also with the other Vice-Presidents and Associate Provosts.

5. To represent the University externally. (See below.)

6. To provide contextual data for University planning and operation. This role is carried out through periodic environmental scans and the collection of informal information gleaned from personal and professional contacts across the country and internationally. To perform adequately in this role, the incumbent should have established credibility through a variety of means: serving on provincial, national and international bodies; giving papers at national and international conferences; and publishing.

Statistical Data

Specific Accountabilities

Illustrations of the main functions and areas of analysis required by the Office of Institutional Analysis & Planning are: 

  1. The development of various proposals and institutional strategies for consideration by senior University officials such as future enrolment patterns and their impact on revenue and the development of appropriate outcome and performance measures.
  2. The conduct of policy and quantitative analysis requested by senior University officials such as the budgetary impact of proposed income sharing mechanisms, various salary policies and the analysis of student fees.
  3. As the official enrolment reporting officer of the University, having responsibility to serve as the University expert on enrolment reporting to explain issues and policies to senior University officials and to ensure that the University maximizes its potential revenue from this source.
  4. Maintaining various data bases such as those for faculty salaries, inter-university comparisons and academic projections and studies, and performing necessary analyses using these data.
  5. Initiating the yearly budget cycle by developing a set of assumptions about income and projecting revenue for the upcoming year and subsequent years.
  6. Carrying out the necessary analyses in support of the planning function.
  7. Maintaining good working relationships with student, staff and faculty representatives on main campus and at the Federated and Affiliated Colleges, through formal and informal meetings.
  8. Other duties as assigned by the Provost and President.

Representing the University

This role has two aspects, a negotiating/facilitating aspect and a representative aspect. Examples of the former are the negotiation of the University’s enrolment corridor with CUPA/COU and MTCU, the development of government regulations that appropriately serve the needs of our cooperative education program and especially our co-op students, consultation on the multi-year accountability process, and the negotiation of program weights for new and revised programs with MTCU.


Examples of the latter are actively participating with the G13 data exchange, serving the Council on University Planning and Analysis, serving as a member of the COU/MTCU Planning Committee, and representing the President or the Provost at meetings as appropriate.

Working Conditions