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Academic Services Manager

Date: September, 2013
Reports to (Job Title): Director, School of Planning
Jobs Reporting (Job Titles):

School Records Coordinator (1799)

Graduate Program Administrator & Scholarship Coordinator (1334)

Undergraduate Advisor and Program Administrator (2070)

Event and External Relations Coordinator (5735)
Location: Main Campus


35 hr/wk

Primary Purpose

This position is responsible for financial management, human resources administration of faculty and staff, administrative leadership, strategic planning support, management of facilities and equipment, and other administrative functions required to support the teaching and research missions of the School of Planning. The Academic Services Manager is the senior administrative staff position in the School and provides continuity as academic leadership changes. The senior support staff person in the School and, as such, is expected to supervise and coordinate all the normal daily administrative activities on an independent basis in a manner consistent with the School Director’s goals and objectives. This person serves as the administrative manager for the Director and delegates and coordinates the day-to-day work of the four staff reporting.

Key Accountabilities:

1.  Administrative leadership to the Unit and critical assistance to the Director


2.  Human resources administration


3.  Financial and budget planning responsibilities (School and Research)


4.  Educational Program Administration


5.  Resources and Strategic planning support

Position Requirements


Some postsecondary education in a discipline related to management, business administration, finance or an equivalent combination of education and experience.




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Nature and Scope

Interpersonal Skills:

Internally, makes contacts on behalf of the unit to obtain action, reach agreement and negotiate

Externally, makes contacts with partner or potential partner organizations to obtain, clarify and discuss information

Level of Responsibility:

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

Travel: Occasionally required to go off campus to organize details for School initiatives

Working Hours: Regular working horus, some evening/weekend work required.

Risks - Physical and Psychological:

Physical risks


Psychological risks