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Research Experience & Ethics Administrator

Date: October, 2014
Reports to (Job Title): Administrative Officer
Jobs Reporting (Job Titles): N/A
Location: Main Campus


35 hr/wk

Primary Purpose

This position is responsible for the administrative structure and on-going development of policies and practices of two major areas; i) undergraduate participant pools, currently the Psychology Research Experiences Group (REG) program, its associated Online Experiment Management System (Sona) and the campus-wide Paid Participant Pool (PSYCpool), requiring management of online systems and coordination of department research studies and ii) the Psychology Delegated Ethics Review Committee (DERC) requiring coordination and application of the ethics review process for department research studies and implementation of ORE research ethics guidelines to ensure Tri- Council Policy Statement 2nd ed. (TCPS 2) compliance. In addition this position is expected to generate innovative solutions for developing new and diverse participant pools and online forums of on-campus and off-campus groups.

Key Accountabilities:

1.  REG Coordinator:  The REG program enables undergraduate students from all UW faculties enrolled in psychology courses to gain research experience and receive grade credits or monetary remuneration in appreciation of participation in online and in-lab psychology research studies.  REG is offered every term (3 sessions per year).




2.  Sona AdministratorREG is implemented on Sona and Qualtrics (purchased software); researchers advertise studies and post timeslots; students select studies and sign up in timeslots; researchers grant credits; administrator compiles and distributes earned credits to course instructors.



3.  PSYCpool CoordinatorPSYCpool enables undergraduate students from all UW faculties not enrolled in psychology courses to gain research experience and receive monetary remuneration in appreciation of participation in online and in-lab psychology research studies.  PSYCpool is offered on an as-needed basis to supplement REG.




4.  DERC Research Ethics OfficerDERC provides internal ethics review in conjunction with the Office of Research Ethics (ORE); delegated by the UW Human Research Ethics Committee (HREC).




5.  Training, Orientation, Meetings




6.  Website creation, management and maintenance: 

Position Requirements


University degree or equivalent post-secondary education and/or experience required; degree should include significant exposure to research methods; demonstrated ability to manage software as “superuser”.


Experience conducting human research studies and administrative experience are required. Knowledge of ethics standards governing human research is an asset.  Competencies will include strategic and analytic thinking, interpersonal, organizational and oral and written communication skills, demonstrated ability to conduct training using various modalities (e.g. webinars, face to face).  Time management skills and the ability to handle overlapping deadlines are required.  Demonstrated ability to work independently in setting goals, scheduling time-sensitive tasks and generating innovative solutions.


MS Word Excel PowerPoint Other
Intermediate/Advanced Intermediate/Advanced Basic/Intermediate Intermediate: FireFox, Outlook, Windows, Qualtrics, SPSS, Sharepoint, WCMS, HTML, ORE website; 

Nature and Scope

Interpersonal Skills:

Internally, communicate with all psychology staff, course instructors, faculty, grads and undergrads in the day-to-day operations of REG/Sona and DERC. Collaborate with REG-MC/DERC faculty and Department Chair.  Externally, communicate extensively with the ORE Director, Sr. Manager, Manager and Officer in the ongoing and emergent development of ethics policy and practice.  Communication with non-Psychology UW instructors and students.  Frequent consultation with Sona software developers and Qualtrics technical support to resolve technical issues and ongoing development of system features.  Represent DERC at national and provincial CAREB Conferences and ethics workshops; engender strong and positive relationships with DERC representatives and researchers

Level of Responsibility:

Responsible and accountable for i) development and administration of appropriate and effective research and ethics policies and practices governing researcher access to and use of participant pools in compliance with ethical standards; ii) equitable distribution of Sona resources, availability of studies and accurate assignment of grade credits to participants; iii) timely processing of ethics applications and emergent REG/Sona and DERC challenges 

Decision-Making Authority:

Responsible and accountable for decisions affecting the operation and effectiveness of          

i) REG/Sona and PSYCpool in consultation with REG-MC as appropriate and

ii) DERC in consultation with, and approval of, ORE or HREC as appropriate.   Delegated authority from HREC to grant provisional and full ethics clearance.

Physical and Sensory Demands:

Minimal demands of a research administrative position operating within an office environment.

Working Environment:

Minimal exposure to unpleasant conditions typical of managing varied expectations of a large group.  Work is highly cyclical; exposure to stress at the start and end of term associated with overlapping deadlines and the time-sensitive nature of the tasks.