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Undergraduate Advisor

Department: Recreation and Leisure Studies Effective Date: February 1, 2014


35 hr/wk

Reports to: Department Admlinistrator

General Accountability

The Undergraduate Advisor reports directly to the Department Administrator, and supervises the Academic Assistant – Undergraduate. The Undergraduate Advisor reports functionally to the Associate Chair for Undergraduate Studies, provides administrative support in all aspects of the undergraduate program, and is responsible for day-to-day management of the undergraduate program and advising department undergraduate students.

Nature and Scope

The Undergraduate Advisor is responsible for the smooth and efficient operation of the undergraduate program, in a manner consistent with the department’s goals and objectives and within University policies, procedures and established timelines.  The incumbent has extensive knowledge of University policies and procedures as they relate to undergraduate matters, and maintains a professional attitude, confidentiality, attention to detail, initiative, and flexibility in all interactions. In cooperation with the Associate Chair for Undergraduate Studies, the Undergraduate Advisor is the central resource for undergraduate planning, administration and student advising on all undergraduate academic matters including admissions, enrolment, course offerings, degree requirements, petitions, awards and scholarships, and plan modifications.


The incumbent develops and maintains working relationships with:

Statistical Data

The Department of Recreation and Leisure Studies is one of three Departments/Schools in the Faculty of Applied Health Sciences and offers both undergraduate and graduate programs. Currently the department has 17 regular faculty members, and 3 staff members. There are approximately 65 graduate students and 520 undergraduate students. The department is well-known and respected in the leisure studies field, with our graduates in high demand. The department operating budget is over $2,500,000 with another $1,000,000 in research funding.

Specific Accountabilities














Working Conditions

Much of the time is spent working in an office environment. The incumbent is expected to show initiative and be able to work independently with minimal supervision as well as in a collaborative team environment. This position requires excellent communication, organizational and problem-solving skills, as well as attention to detail and professionalism to deal with faculty, students, staff and members of the public. The Undergraduate Advisor is required to deal with multiple deadlines in a busy and changing environment as well as peak times with priority tasks while maintaining thoroughness and accuracy.