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Executive Officer, Information Systems and Technology

Date: January 1, 2016
Reports to (Job Title): Chief Information Officer
Jobs Reporting (Job Titles):

Executive Assistant

Administrative Assistant

Financial Administrative Assistant
Department: Information Systems & Technology


Main Campus


USG 14
35 hr/wk

Primary Purpose

This position is responsible for financial oversight, human resources administration, and management and oversight of administrative functions within Information Systems and Technology (IST). The Executive Officer provides strategic and operational advice and support to the Chief Information Officer (CIO) and the IST Directors. This position also provides leadership and support on special projects and strategic initiatives.

Key Accountabilities:

1.  Financial management, including but not limited to:

2.  Human Resources Administration, including but not limited to:

3.Administrative Leadership

4.  Strategic Advice and support, including but not limited to:




5.  Special projects and strategic initiatives, including but not limited to:

Position Requirements


University degree or equivalent education and experience in an administrative unit.


The Executive Officer is the senior administrative staff position in IST. Applicants must have experience in roles of progressive responsibility and senior administrative experience in an academic setting. Advanced knowledge of and experience interpreting UW policies, procedures, and guidelines preferred.

Proven financial management experience including budget development and allocation, strong research, analytical, and technological skills with superior organizational skills and detail oriented.


Must demonstrate outstanding leadership and management skills. Excellent interpersonal skills with outstanding verbal and written communication skills, is a must. Tact, judgment, and diplomacy are essential. Must be confident, organized, and an accomplished problem solver. Must be able to quickly assimilate information and analyze data. Demonstrated ability to make independent decisions required. Ability to adapt to varying management styles is an asset.



Experience with Microsoft Office programs, advanced experience with Microsoft Excel and Financial Oracle system required. Experience with myHRinfo as it relates to recruitment. Experience with SharePoint an asset.


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Within IST,

Outside of IST,

The Executive Officer is responsible for developing and maintaining strategic working relationships in all these areas in order to fulfill the primary purpose of the position.




Internal and External Contacts




Level of Responsibility:


Problem Solving


Financial Accountability

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:


Occasional travel required.


Working Hours 

Regular working hours, some evening/weekend work required.


Risks – physical and psychological