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Executive Officer

Date: October 1, 2014
Reports to (Job Title): Dean of Arts
Jobs Reporting (Job Titles):

5514 – Faculty Financial Officer
5899 – Faculty Financial Officer (Research & Special Programs)
1308 – Faculty Relations and Appointments Manager

4139 – Faculty Services/Financial Assistant
1646 – Operations Co-ordinator

Location: Main Campus

USG 14/15

35 hr/wk

Primary Purpose

The Executive Officer provides strategic advice and support to the Dean and senior administration of the Faculty. The position provides leadership and support on special projects and strategic initiatives, and serves as an advisor to the Faculty’s senior administration on confidential and non-routine matters. The Executive Officer is responsible for financial oversight of the Faculty, management of the human resources activities, and management and oversight of other administrative functions required to support the teaching and research missions of the Faculty. As the senior administrative staff position in the Faculty, the Executive Officer provides managerial continuity as academic leadership changes.

Key Accountabilities:

Strategic Planning support, including but not limited to:

2.Financial oversight, including but not limited to:

3.  Directing Human Resource activities within the Faculty, including but not limited to:


4.  Administrative leadership, including but not limited to:

Position Requirements


A bachelor’s degree in a discipline related to business or finance required; a graduate degree is preferred. Additional education or training in human resources administration and communications is an asset.


The Executive Officer is the senior administrative staff position in the Faculty of Arts. As senior financial advisor and risk manager, the Executive Officer brings significant experience in activity-based funding and in the management of large, complex budgets to the financial oversight role and has significant experience with human resource management, issue resolution and sound understanding of legislation related to hiring and managing academic and staff employees. The Executive Officer must have experience in roles of progressive responsibility in an academic setting. Advanced knowledge and experience interpreting UW policies, procedures and guidelines is preferred.


The Executive Officer must demonstrate outstanding leadership and management skills and be a proven strategic and pragmatic thinker. Excellent interpersonal skills are required, including outstanding verbal and written communication skills and a proven record of demonstrated tact, judgment, and diplomacy. Must be confident, organized, and an accomplished problem-solver, able to quickly assimilate information and analyze data. Demonstrated ability to make independent decisions and to build consensus within a system of collegial governance and to use each skill judiciously is required.


MS Word Excel PowerPoint Other
Advanced Advanced Intermediate

Advanced experience with Microsoft Excel including features such as databases and pivot tables

 Proven ability to learn new software on demand.  Ability to recommend computer implementation of manual processes. Sufficient understanding of computer systems and their capabilities to recognize and recommend process improvements and appropriate staff training. Intermediate experience with databases and reports.  

Experience analyzing financial statements

Nature and Scope

Interpersonal Skills:

Internally, makes contact with faculty and staff to promote, justify or settle highly sensitive matters. The list may include:

Externally, makes contacts to obtain action, reach agreement and negotiate:

Level of Responsibility:

Manages a Faculty-wide function or process that is highly specialized with direct reports

Decision-Making Authority:

Physical and Sensory Demands:

Minimal demands typical of an administrative position within an office environment

Working Environment:

Travel: Occasional travel required


Working Hours: Regular working hours, some evening/weekend work required.


Risks  – physical and psychological: 

Physical risks


Psychological risks