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Curriculum Assistant

Date: June 2, 2014
Reports to (Job Title): Administrative Co-ordinator
Jobs Reporting (Job Titles): None
Location: Arts Undergraduate Office


35 hr/wk

Primary Purpose

The Curriculum Assistant provides wide-ranging administrative services within the Arts Undergraduate Office, including support of undergraduate curriculum development, Arts’ calendar content, and student discipline cases.

Key Accountabilities:

1.  Assists with the monitoring and processing of curricular information submitted for review to Undergraduate Affairs Group:


2.  Assists the Associate Dean, Undergraduate Studies in the management of student discipline cases:


3.  Liaises with the Arts departments throughout mid-term and final examination scheduling:


4.  Partners with the Administrative Coordinator to assure the integrity of Arts information in the Undergraduate Calendar:


5.  Provides general administration assistance to the Arts Undergraduate Office:

Position Requirements


University degree or equivalent combination of education and experience preferred.


Extensive administrative experience, with particular knowledge of Arts’ Faculty structures, academic departments, and undergraduate programs. Detailed understanding of policies and procedures relating to the undergraduate curriculum and student discipline.  Competencies include exceptional attention to detail, process implementation, organizational, time management and communication skills. Proven ability to work efficiently in a busy environment with numerous interruptions.


Computer literacy of MS Office suite, with advanced MS word and database skills are required; minute taking experience preferred. Experience and facility with Quest (including Waterloo Inquiry and SA Catalog).


MS Word Excel PowerPoint Other
Advanced Basic Basic

Advanced knowledge of MS Access

Advanced knowledge of Quest

Nature and Scope

Interpersonal Skills:

Well-developed interpersonal skills including diplomacy, tact, and good judgement are essential (for example, in relation to student discipline cases).

Internally, communicates variously with faculty members and staff:
To exchange or provide simple information: Arts Undergraduate Office personnel, Academic Integrity Office, Office of the Dean of Arts, Student Awards and Financial Aid;
To obtain, clarify, and discuss information: Scheduling Officers, Calendar Representatives, and Arts’ Undergraduate Officers, Registrar’s Office, including Scheduling and Examinations, and Records and Systems, Office of the Associate Dean, Undergraduate Studies, Co-op and Special Programs.

Level of Responsibility:

This position has specialized work with minimal supervision and provides guidance to others.

Decision-Making Authority:

This position performs defined specialized tasks performed under the general direction of the Administrative Co-ordinator. Routine tasks are performed with relative autonomy; the position is expected to identify problem areas and bring them forward for discussion and resolution.

Physical and Sensory Demands:

Extensive sitting; confinement to a work station.
Requires exertion of physical or sensory effort resulting in moderate fatigue, strain or risk of injury.

Working Environment:

Physical conditions: typical to office based environment
Psychological Factors: lack of control over work pace due to irregular and/or high volumes beyond one’s control Multiple and/or tight deadlines beyond one’s control