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Graduate and Research Coordinator

Date: August 1, 2016
Reports to (Job Title): Administrative Manager
Jobs Reporting (Job Titles): None
Department: Mathematics Graduate Office


Main Campus


35 hr/wk

Primary Purpose

This position is responsible for providing leadership to the graduate coordinators within the Faculty of Mathematics, managing all scholarships and awards activities within the Faculty, and for providing research and operational support to the Associate Deans of Graduate Studies and Research.

Key Accountabilities:

1.  Provide research and operational support to the Associate Deans of Graduate Studies and Research. Such support may include, but is not limited to:

2.  Provides a range of services in the support of graduate students’ admission, progression, and graduation under the direction of the Associate Dean, Graduate Studies and Research, including:

3.  Oversee Faculty Graduate Scholarships and Graduate and Research Awards, including:

4.  Provide leadership and act as a resource to all graduate coordinators within the Faculty of Mathematics, including:



5.  Assist with event management, as needed, including but not limited to the following:

Position Requirements


Post-secondary education, or an equivalent combination of education and experience. Leadership training/diploma would be an asset.


Several years’ administrative experience in an academic environment with familiarity of graduate studies. Financial experience with expenditures and reconciliations for awards and scholarships.  Experience using metrics to measure success, and to produce reports. Some exposure to research granting agency policies. Advanced experience with Microsoft Excel, OnBase, and Quest, and experience using databases to generate reports. Experience with creating and managing shared electronic communications sites, such as SharePoint. Proven ability to solicit best practices from a variety of sources. Excellent verbal and written communication skills with the proven ability to be accurate, concise, and professional. Some event management experience.  





Advanced experience with Microsoft Excel including databases and pivot tables

Advanced experience using SharePoint, OnBase, and Quest, including entering and reviewing data, and generating reports

Experience maintaining webpages

Experience with online student information systems and associated queries


MS Word Excel PowerPoint Other
word excel powerpoint other

Nature and Scope

Interpersonal Skills:

Internally, makes contacts with the following to present, discuss information and problems:

Externally, makes contacts with partner or potential partner organizations to present, discuss information and problems.

Externally, makes contacts to deal with, influence, motivate prospective students

Level of Responsibility:

Decision-Making Authority:

Physical and Sensory Demands:

Working Environment:

  • No travel required
Wroking Hours
  • Regular working hours
  • Occasional evening/weekend work required. Occasional extended hours may be necessary.
Risks  – physical and psychological

Physical risks

  • No significant risks

Psychological risks

  • No significant risks